Executive Assistant Office Manager

Corus Orthodontists; Calgary; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant and Office Manager for a 13-month contract in Calgary. This role involves providing high-level administrative support to senior leaders while ensuring smooth office operations. The ideal candidate will thrive in a collaborative environment, managing multiple priorities and contributing to the overall success of the team. With a focus on employee development and a commitment to patient care, this opportunity offers a dynamic work atmosphere where your contributions will make a significant impact. If you're organized, detail-oriented, and passionate about supporting a team, this role is perfect for you.

Benefits

Collaborative Team Environment

Employee Development Opportunities

Flexible Work-from-Home Options

Qualifications

• 3+ years in an Executive Assistant role and Office Manager experience.
• Exceptional organizational and communication skills with attention to detail.

Responsibilities

• Manage and prioritize calendars, arrange travel, and prepare expense reports.
• Oversee daily operations of the Calgary home office and manage office supplies.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Project Coordination

Administrative Support

Education

Post-secondary degree or equivalent experience

Tools

General Office Software

Job description

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Specialist, Recruitment at Corus Orthodontists

Temporary Executive Assistant, Office Manager

Founded in 2019, Corus Orthodontists is one of the fastest-growing orthodontic partnership networks in North America. Our network is owned and operated by doctor partners who share a deeply collaborative spirit, an unwavering ambition to provide the world’s best patient care, and an innate growth mindset. We created Corus to be the place where doctors and their teams truly share in each other’s success and improve the quality of patient care by coming together as true partners. We believe that those who go together, go further.

The Opportunity

Executive Assistant and Office Manager role – a 13-month contract in our Calgary office - is responsible for providing high-level administrative support to three Senior Leaders, managing the daily operations of the office, and ensuring a smooth, efficient working environment. This combined role requires someone who can manage multiple priorities while maintaining organization and contribute to the overall success of our home office operations.

What You Will Love About Corus

• Being part of a collaborative and engaging team that prioritizes employee development
• Learning from an experienced team of professionals
• Enjoying a primarily in-office environment that supports collaboration and hands-on work, with occasional flexibility to work from home when it makes sense for the role

What You Will Love Doing

• Manage and prioritize calendars, arrange travel, prepare expense reports for Senior Leaders
• Assist with project coordination and deliverables for key initiatives
• Plan and coordinate team events on and off-site
• Serve as the liaison between the Senior Leaders and internal/external stakeholders, ensuring clear communication across teams
• Oversee the day-to-day operations of the Calgary home office, managing inventory of office supplies and ensuring everything is stocked and operational
• Act as main point of contact with building management and external vendors to manage office space and ensure a safe and productive workspace
• Assist with managing office policies, supporting team members with office-related queries, and supporting with the adherence to health and safety standards for the team

All About You

• Post-secondary degree or equivalent experience
• 3+ years in an Executive Assistant role and Office Manager experience
• Proficiency in Microsoft Office Suite and general office software
• Exceptional organizational and communication skills and an appreciation for detail
• Willingness to support a variety of administrative tasks

We know that applying to a new role takes a lot of work and we sincerely value your time and your interest in Corus Orthodontists. We’re looking forward to reading your application. We thank all applicants, though only those selected for an interview will be contacted.

At Corus Orthodontists, we are committed to fostering an inclusive and welcoming environment where everyone feels valued, respected, and empowered to bring their authentic selves to work. We take pride in being an inclusive employer that celebrates diversity and treats all applicants equally, and without discrimination. Our recruitment team is dedicated to providing equal opportunities and reasonable accommodation. If contacted to discuss your application, please inform your Recruitment Specialist if accommodation is required.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative and Management

• Industries

  Executive Offices and Hospitals and Health Care

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