Executive Assistant (London, ON)

Ernst & Young Advisory Services Sdn Bhd; London; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to join their team. In this role, you will support partners by managing client engagements, coordinating meetings, and ensuring exceptional service delivery. You will thrive in a fast-paced environment, utilizing your outstanding organizational and time management skills. The company values inclusivity and offers a comprehensive rewards package that includes competitive compensation and opportunities for career progression. Join a forward-thinking organization committed to building a better working world for all.

Benefits

Comprehensive Health Coverage

Pension Plan

Generous Vacation Policies

Paid Holidays

Personal Days

Skill Development Opportunities

Flexibility in Role Management

Qualifications

• Post-secondary education and/or relevant experience required.
• Proficiency in Microsoft Office with ability to learn new tools.

Responsibilities

• Support client engagement management and maintain accurate client data.
• Coordinate meetings and manage travel arrangements.

Skills

Time Management

Organizational Skills

Strategic Thinking

Problem-Solving

Flexibility

Relationship Development

Confidentiality

Multi-tasking

Communication Skills

Customer Service

Education

Post-secondary Education

Tools

Microsoft Office

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of yourself. We’re counting on your unique voice and perspective to help EY become even better. Join us to build an exceptional experience for yourself and a better working world for all.

The opportunity

We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs supporting our Partners and is a key part of our Core Business Services team. We support our organization by delivering exceptional service, supporting EY’s growth and profitability, aligned with our vision of building a better working world.

Our EAs are driven administrative professionals who enjoy teaming with colleagues and understanding and anticipating needs to exceed expectations. On any given day, your key responsibilities may include:

Business support

1. Engagement maintenance: Support client engagement management, including tracking and reporting time & expenses, running reports, maintaining accurate client data, and playing a key role in billing.
2. Document management: Use firm brand standards to create and format letters, proposals, presentations, and reports using Microsoft tools.
3. Meetings & events: Coordinate virtual and in-person meetings and small events; liaise with teams for larger events; manage travel using our firm’s travel tools; independently manage multiple calendars.

Teaming

• Participate in meetings and learning events; engage in team initiatives and projects; provide backup support for colleagues and cover reception duties as required.

Skills and attributes for success:

• Outstanding time management and organizational skills in a fast-paced environment.
• Proven ability to prioritize and meet multiple or unexpected deadlines.
• Strategic thinking and problem-solving skills, with the ability to anticipate needs and be solution-oriented.
• Flexibility and adaptability to changing priorities, with proactive follow-through.
• Strong team contribution and relationship development skills.
• Sound judgment regarding confidential matters.
• Ability to multi-task, learn quickly, and adapt to change.
• Enthusiasm for new technology and continuous learning.

Minimum qualifications:

• Post-secondary education and/or relevant experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) with ability to learn customized software/tools.
• Excellent customer service, team spirit, and strong communication skills.

What we offer

Our Total Rewards package supports our commitment to a high-performance, inclusive culture where everyone can achieve their potential. It includes competitive compensation, comprehensive health coverage, a pension plan, generous vacation policies, paid holidays and personal days, and programs supporting physical, financial, and social well-being. We also offer:

• Support, coaching, and feedback from engaging colleagues.
• Opportunities for skill development and career progression.
• Flexibility in role management.

Diversity and Inclusion at EY

We are committed to fostering an inclusive environment where differences are valued. Our initiatives include combating systemic racism, advancing gender equity, supporting the 2SLGBTQIA+ community, promoting neuroinclusion and accessibility, and amplifying Indigenous voices. We believe diversity makes us stronger and empowers us to build a better working world.

EY | Building a better working world

EY aims to create long-term value for clients, people, and society, building trust through assurance and helping clients grow, transform, and operate. Our diverse teams in over 150 countries ask better questions to find new answers for today’s complex issues.