Administrative Assistant

St. Joseph's Health Care, London; London; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established healthcare provider seeks a dedicated Administrative Assistant to join their Pharmacy Services team. In this dynamic role, you will provide essential clerical and administrative support to the departmental leadership, ensuring smooth operations across various sites. Your responsibilities will include managing schedules, organizing meetings, and preparing reports, all while interacting with a diverse group of healthcare professionals. This position offers a unique opportunity to contribute to a vital healthcare program that serves the community, making a meaningful impact on patient care. If you are organized, detail-oriented, and passionate about supporting healthcare initiatives, this role is perfect for you.

Qualifications

• 3+ years of experience in a busy office supporting healthcare leaders.
• Intermediate skills in Microsoft 365 programs required.

Responsibilities

• Provide administrative support to the Pharmacy Services program.
• Coordinate schedules, meetings, and prepare reports for leadership.

Skills

Office Administration

Medical Administration

Microsoft 365

Problem Solving

Communication Skills

Organizational Skills

Customer Focus

Detail-oriented

Education

Office Administration Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

PowerAutomate

PowerBI

Job description

Please enter or validate your "Education Experience" in your profile.
Note: EFFECTIVE March 1, 2025 all external PSW (Personal Support Worker) hires will be required to be registered with https://hscpoa.com/public/public-register

Feb 12, 2025

CARING FOR THE BODY, MIND & SPIRIT SINCE 1869

Pharmacy Services
St. Joseph's Hospital - London, ON
Full Time
Salary Range: $30.82 - $36.26 /hour

The Pharmacy Services Program at St. Joseph's Health Care London provides care across all St. Joseph's sites, including St. Joseph's Hospital, Mount Hope Centre for Long Term Care, Parkwood Institute Main Building, Finch Family Mental Health Care Building, and Southwest Centre for Forensic Mental Health. The Pharmacy Department also serves the community through two Prescription Shop pharmacies located at St. Joseph's Hospital and the Finch Family Mental Health Care Building at Parkwood. The Pharmacy Department welcomes learners year-round, including pharmacy technician students, pharmacist students, and a pharmacy resident.

The Administrative Assistant in the Pharmacy Services program will provide clerical and administrative support to the departmental Director, Managers, and the broader program teams. Primary responsibilities include coordination of the Director's schedule, organization of various meetings, agendas, room bookings, tracking and formatting of program metrics for distribution, preparation and circulation of meeting notes and minutes, creating reports at the direction of the leadership team, and acting as the backup timekeeper. Duties may also include maintaining inventories, interacting with other departments and community partners on behalf of the program, and providing administrative support to various committees including the Pharmacy and Therapeutics Committee and the Pharmacy Residency Advisory Committee. The Administrative Assistant interacts daily with staff, physicians, and other program stakeholders and assists with the coordination of ongoing program initiatives, projects, and activities as assigned.

Essential Qualifications

• Successful completion of an office administration/medical administration/business diploma program
• Minimum of three (3) years previous related experience in a busy office environment, supporting a physician or a hospital administrative leader
• Demonstrated Intermediate level computer skills particularly with Microsoft 365 programs (e.g. Word, Excel, PowerPoint, Teams, PowerAutomate, PowerBI)
• Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA
• High level of initiative and self-direction required with proven problem-solving abilities
• Excellent organizational skills to establish and balance competing priorities in a challenging and diverse work environment
• Superior communication and interpersonal skills with the ability to exercise considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Strong customer focus as well as a positive and professional attitude toward assisting internal or external customers
• Excellent written and oral communication skills and a pleasant telephone manner
• Detail-oriented and demonstrated accuracy with the work involved
• Ability to work independently and within a team with frequent interruptions
• Self-starter, demonstrating initiative, anticipating needs and willing to tackle additional tasks to support Director and Program
• Demonstrated ability to coach others related to computer applications and document preparation
• Proficiency in spelling and grammar

Preferred Qualifications

• Proficiency in French would be an asset
• Previous experience working with pharmacy services

Teaching and Research

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role-related teaching and research activities in addition to any of your clinical duties.

Immunization Requirements

• Provide vaccination records or proof of immunity against measles, mumps rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of the Tuberculosis skin testing.

Posting date: February 10, 2025
Submission deadline: February 16, 2025

Andrew Harriman-Duke, Human Resources

Your interest in this opportunity is appreciated.
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