Executive Assistant - Guelph

Randstad; Guelph; On-site; CAD 48,000 - 56,000; Full time

Job summary

Randstad Canada seeks an experienced Executive Assistant to support the senior leadership team in Guelph, ON on a 3-month contract. The role is on-site with a 36.25-hour workweek and flexible start between 8:00 and 9:00 AM, Monday to Friday.

You will manage complex calendars, prepare meetings and financial summaries, coordinate cross-departmental meetings, and maintain confidential files. Proficiency in MS Office, SharePoint, and discretion are essential; prior finance/regulatory experience is a

Qualifications

• 5+ years of executive-level support experience.
• Proven ability to manage complex calendars and meeting requests.
• Experience with corporate finance/regulated environments is a plus.

Responsibilities

• Provide executive administrative and calendar support to senior leadership, managing complex schedules and briefing materials.
• Coordinate executive meetings, agendas, document packages, minutes, and action item tracking.
• Prepare, format, and distribute executive materials, presentations, and financial summaries.

Skills

Executive support

Calendar management

Financial documentation

Discretion & organization

MS Office proficiency

Tools

MS Word

Excel

PowerPoint

Outlook

SharePoint

MS Planner

MS Teams

Job description

We are currently seeking an experienced Executive Assistant to join our client in Guelph to support their senior-level leadership team on a contractual basis. We are seeking a highly organized, and proactive professional who can provide strong executive and financial administrative support.

In this role, you will serve as a key administrative partner to executive leadership, coordinating high-level workflows, briefings, meetings, and financial documentation across the organization. This position is a 3-month contract to start, working fully on-site in Guelph, ON. The working hours are 36.25 hours per week, with flexibility in start time between 8:00 AM to 9:00 AM (Monday to Friday).

Advantages

• Hourly pay rate: $35.00 - $41.00/hour, depending on experience (paid weekly).
• High-visibility exposure working directly alongside senior-level leadership and executive directors.
• Flexible daytime shift hours in a professional on-site setting in Guelph.

Responsibilities

• Provide executive administrative and calendar support to senior-level leadership, managing complex schedules, meeting requests, and daily briefing materials.
• Coordinate executive leadership and cross-departmental meetings, including agendas, preparing document packages, taking accurate minutes, and tracking action items.
• Assist in assembling, formatting, and distributing executive-level materials, presentations, and financial summaries.
• Track organizational deadlines, departmental commitments, and reporting milestones to identify potential scheduling or delivery conflicts early.
• Maintain a secure and organized digital filing system for confidential financial and executive records.
• Assist with ad-hoc departmental projects and administrative process improvements as needed.

Qualifications

• 5+ years of experience providing executive-level support to senior-level leadership.
• Proven track record organizing executive meetings, preparing leadership presentation materials, and recording formal meeting minutes.
• Prior experience working in corporate finance, corporate services, or a regulated environment is considered an asset.
• Comfortable reviewing, formatting, and handling executive financial documentation, summaries, and presentations.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Adobe, and MS Teams required. SharePoint and Microsoft Planner would be an asset.
• Exceptional discretion, organizational skills, and the ability to prioritize competing deadlines with high accuracy.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.