Executive Assistant, GTA Audit

KPMG LLP Canada; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

KPMG LLP Canada seeks a proactive Executive Assistant to support the GTA Audit Leader. The successful candidate will manage the calendar, handle travel arrangements, and assist with various administrative tasks while enhancing team effectiveness. A background in corporate event planning or the Toronto restaurant scene is a plus, alongside strong administrative capabilities.

Qualifications

• 5+ years experience as an Executive Assistant or similar.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Knowledge of downtown Toronto's restaurant scene advantageous.

Responsibilities

• Manage the GTA Audit Leader’s calendar and scheduling.
• Coordinate travel and manage expenses.
• Prepare and edit documents, reports, and presentations.

Skills

Proficient in MS Office applications

Exceptional organizational abilities

Strong problem-solving skills

Excellent written and verbal communication

Education

College diploma or equivalent experience

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

KPMG is seeking a highly organized and proactive Executive Assistant to provide executive-level administrative support for the GTA Audit Leader. The ideal candidate will demonstrate agility in responding to various Partner needs, possess strong calendar management skills, and have a keen understanding of the downtown restaurant scene, including private seating options and vendor availability for corporate events. This position is essential for providing high-level support to the GTA Audit Leader, and the successful candidate will play a key role in ensuring the smooth management of various operational tasks while contributing to a vibrant team environment.

What you will do

1. Calendar Management

• Proactively manage the GTA Audit Leader’s calendar by coordinating and prioritizing requests to maximize their time efficiently.
• Identify, resolve, and manage calendar conflicts independently, ensuring prompt action on last-minute changes and requests.

Meeting/Event Management

• Coordinate and manage the scheduling of meetings, including leadership meetings and external events (conference calls, video conferences, in-person gatherings).
• Plan and organize meetings, including logistics such as securing meeting spaces, arranging catering, and preparing agendas and relevant documents.
• Compile, transcribe, and distribute meeting minutes as needed, following up on action items.

Communication

• Review and distribute various communications on behalf of the GTA Audit Leader, handling routine communications and reporting actions taken.

Document Preparation

• Assist in coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using the MS Office suite.

Travel Management

• Manage complex travel arrangements and reservations for both domestic and international travel, including handling necessary business visas.
• Oversee travel for Audit Committee Meetings and Partner conferences, ensuring all approvals and arrangements are in place.

Expense & Time Reporting

• Complete, reconcile, and ensure the timely submission of time and expense reports for the GTA Audit Leader.
• Manage GTA Audit COUPA invoices, ensuring accurate processing, coding, and approval, while updating expense approvers in Concur.

Ad hoc Operations Support

• Provide support to the GTA Audit Support Team (GAST), including Audit Marketing, Audit HR, and Project Managers on day-to-day operations and special events such as Experienced Hired events and Audit Social events.
• Assist the Director of Strategy and Operations with various tasks, including calendar and expense management.

Email Management

• Monitor the GTA Audit Leader’s email inbox, flagging, prioritizing, and acting on emails based on urgency and content.
• Draft responses for client or internal communications on behalf of the GTA Audit Leader.

Invoice Management

• Ensure that all invoices are processed and approved on time to prevent delays in payment.

What you bring to the role

• College diploma or an equivalent combination of education/experience in administrative assistant skill set
• 5+ years experience as an Executive Assistant or in similar administrative support roles
• Strong proficiency in MS Office applications, particularly Word, Excel, and PowerPoint
• Exceptional organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proactive in anticipating and responding to the Partner’s fast changing needs
• Knowledge of the downtown Toronto restaurant scene and corporate event planning would be an asset
• Demonstrated ability to think creatively and contribute fresh ideas
• Strong problem-solving skills and the ability to manage competing priorities

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.