Administrative Assistant 1

BC Hydro; Burnaby; Hybrid; CAD 53,000 - 67,000; Full time

Benefits offered by this job

Comprehensive benefits package

15 days vacation

Lifetime pension

Flexible work model

Training courses

Job summary

BC Hydro is seeking an Administrative Assistant 1 to support the VP of Construction Vegetation Operations and Program Contract Management. The role includes calendar management, meeting coordination, document preparation, and cross‑team liaison.

Strong SAP/SharePoint skills and a proactive, detail‑oriented approach are essential. Hybrid work arrangement in Burnaby, BC, with a comprehensive benefits package, 15 vacation days, and a lifetime pension.

Qualifications

• Post-secondary education or equivalent.
• 3 to 5 years senior level administrative experience.
• Strong interpersonal and communications skills.
• Excellent organizational and time management abilities.
• Self-starter who proactively resolves issues.
• High attention to detail.
• Ability to lead and guide field staff on Administrative policy.
• Proficiency with MS Office, SharePoint, SAP (HR & Financial), Web Authoring tools.

Responsibilities

• Maintain calendars, coordinate meetings and conference calls.
• Handle logistics and correspondence, prepare agendas and materials.
• Coordinate information flow between VP, reports and teams; support budgets and variance analysis as needed.
• Utilize SAP for time, labour, reporting, and approvals; support expense procedures.
• Manage VP office SharePoint site and related pages.
• Keep departmental org chart and distribution lists up to date.
• Collaborate with other administrative staff for coverage.
• Oversee safety training and training tracking.

Skills

Administrative support experience

Strong communication

Organizational skills

Team leadership

Self-starter

Attention to detail

MS Office

SharePoint

SAP HR & Finance

Web authoring tools

File management

Education

Post-secondary education or equivalent

Equivalent combination of education, training and experience

Tools

Passport

SharePoint

SAP (HR & Finance)

Web Authoring tools

File management

Job description

A workplace powered by you

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented, inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package, and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers.

We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you’re a person with a disability, please let us know by emailing [e-mail], as adjustments can be made to help support you in your application process.

Administrative Assistant 1

Number of positions: 1 Job Location: Edmonds 17

Employment type: Permanent Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 52,700.00 - 66,700.00

Position Highlights

This position provides support to the VP of Construction Vegetation Operations (CVO) and Program Contract Management (PCM).

What you'll do

General office administrative responsibilities including:

• Maintaining, coordinating and integrating calendar schedules; booking and managing meetings and conference calls
• logistics; managing correspondence to ensure all items are prioritized and dealt with in a timely manner; maintaining files and providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas; and prioritizing, managing, and communicating deadlines/action items.
• This position is also responsible for coordinating the flow of information between the VP, direct reports and extended team; working closely with the PCM and Operations Leadership Teams and the Operations Executive Vice President’s Office; following up on outstanding action items; preparing/drafting reports, letters, meeting agendas, and presentation material for distribution; event planning, and logistical support as required; and may be required to monitor and/or develop budgets and monthly variance analysis.
• Knowledge of SAP is important to support the VP and direct reports with time and labour, management reporting, materials and services requests and approvals and on line expense procedures.
• This position is also accountable for the VP's office SharePoint updates, including site layout and compliance. Web Authoring skills may also be required for maintenance and updating of team web page.
• This position is also accountable for maintaining the departmental organizational chart, ensuring the departments’ contact lists are up to date and maintain the overall email distribution list for the VP that’s also shared with the EVP’s office.
• Works with other administrative assistants to provide assistance and support when required.
• Manages safety and mandatory training for team including QLMS reporting and tracking of compliance.

What you bring

• Post-secondary education or equivalent.
• We may consider those with an equivalent combination of education, training and experience.
• 3 to 5 years senior level administrative experience or equivalent within a corporate environment performing a range of diverse, confidential, administrative support duties.
• High level of interpersonal and communications skills, both verbal and written, tact and diplomacy.
• Strong organizational and time management skills with the ability to multi-task, prioritize and adapt easily to shifting and/or conflicting deadlines.
• Self starter who is proactive in identifying and proposing solutions to issues that arise using sound judgment and decision making skills.
• Exceptional attention to detail.
• Ability to work as a team leader by providing leadership and guidance to field based staff on Administrative policy.
• Highly proficient with current business software including: MS Office applications(Word/Excel/Outlook/PowerPoint); Passport; SharePoint; SAP (HR & Financial); Web Authoring tools & File management.

What we offer

Location: Burnaby, BC, Canada, V3N 4X8

• A comprehensive benefits package
• A minimum of 15 paid vacation days
• A lifetime pension
• Flexible work model, depending on your role type
• Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

What else you should know

Don’t forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable, include your Trades Qualification. This will ensure we have all the necessary information to assess your application without any delays.

Date Posted: 2026-11-04 Closing Date: 2026-11-18

For internal use 52552899