Executive Assistant (EA) to CEO

Snaplii; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A growing fintech company in Toronto is seeking an Executive Assistant (EA) to partner with the CEO. The role requires managing complex calendars, facilitating meetings, and ensuring smooth communication with stakeholders. Ideal candidates will possess a high emotional intelligence, excellent organizational skills, and proficiency in tools like Google Workspace. Come join a dynamic team that is shaping the future of everyday spending.

Qualifications

• 0–2 years in EA/administrative/operations roles.
• Strong stakeholder management skills.
• Fast with meeting notes, action logs, and task trackers.

Responsibilities

• Own the CEO calendar; schedule and protect time.
• Run meetings end-to-end, prep agendas, and track actions.
• Coordinate domestic/international travel and expenses.

Skills

Communication (English & Mandarin)

Organization & tools (Google Workspace)

Execution mindset

Professional presence

High EQ, high integrity

Tools

Google Workspace

Slack

Notion

Confluence

Job description

Executive Assistant (EA) to CEO – Snaplii

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Job Description

Snaplii offers immigration support for qualified candidates, including pathways to work permits and permanent residency.

About The Role

We are seeking a resourceful, high‑EQ Executive Assistant to partner with our CEO and keep the engine running smoothly in a high‑growth (pre‑IPO) fintech environment. You will orchestrate complex calendars, prioritize time ruthlessly, prepare agendas/briefs, capture decisions and action items, coordinate travel and expenses, and serve as a trusted gatekeeper with impeccable judgment and confidentiality. You’ll also drive follow‑through across teams, turning recurring work into clean checklists, notes and templates, and ensuring nothing falls through the cracks.

Qualifications

• 0–2 years in EA/administrative/operations roles (exceptional new grads welcome).
• Communication: Clear, concise written & verbal English & Mandarin; can draft executive‑level emails and summaries.
• Professional presence: Polished, discreet, and calm under pressure; strong stakeholder management.
• Organization & tools: Expert with Google Workspace/Calendar, Slack, and docs; fast with meeting notes, action logs, and task trackers (Notion/Confluence/Sheets).
• Execution mindset: High diligence, ownership, and reliability; excellent prioritization and time management.
• Nice to have: Experience handling complex calendars, travel logistics, expenses, and board/leadership meetings.

What You’ll Do

• Own the CEO calendar: schedule, sequence, and protect time; resolve conflicts across time zones and priorities.
• Run meetings end‑to‑end: prep agendas/briefs, document decisions, track actions, chase deadlines, and circulate clean notes.
• Travel & expenses: coordinate domestic/international travel, visas, itineraries; submit and reconcile expenses on time.
• Inbox & stakeholder comms: draft emails, coordinate with internal teams and external partners; uphold confidentiality.
• Projects & events: support exec initiatives, on‑sites, investor/partner meetings, and light ops tasks to keep momentum.

Who You Are

• High EQ, high integrity: trustworthy, discreet, and proactive; anticipates needs.
• Structured & logical: simplifies complexity into clear next steps and repeatable checklists.
• Outcome‑driven: moves priorities forward and closes the loop—no loose ends.
• Collaborative: works seamlessly with leadership and cross‑functional teams to deliver fast, high‑quality execution.

Why Join Us – About Snaplii

Snaplii is one of Canada’s fastest‑growing fintech platforms, transforming how people pay, save, and earn rewards. With over $70 million in annual transaction volume and 200,000+ users across North America, we deliver unmatched utility and loyalty through a single seamless app.

We’ve ranked as high as #5 on the Apple App Store during peak shopping seasons, and consistently remain in the Top 80—driven by a highly engaged, high‑retention user base. As the most payment‑flexible platform in the space, Snaplii supports a wide range of digital payment methods and partners with 400+ leading brands, including Walmart, Amazon, and Esso.

Our platform is fully built and maintained in‑house—engineered to handle complex payment flows, scale with demand, and support a growing suite of financial products. We’re actively expanding into new digital finance offerings to help users create, manage, and grow value in their everyday lives.

Join us as we shape the future of everyday spending.