Executive Assistant, Creative & Communications Office

Socket.dev; Electoral Area A; On-site; CAD 50,000 - 52,000; Full time

Job summary

Provides administrative and operational support to the Executive Director, Office of Creative and Communications (Office of C&C), Faculty of Medicine and UBC Health, and the Office of C&C management team.

The Executive Assistant serves as a key point of coordination within the Office of C&C, supporting initiatives and programs that advance the Faculty’s brand, reputation and strategic objectives at a provincial, national and global level.

Qualifications

• High School graduation, plus one year of post-secondary education, plus four years of related experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to equity, diversity, and inclusion.
• Excellent command of the English language.
• Pro‑active and cognizant of conflicting priorities with the ability to advise and direct resolutions.

Responsibilities

• Acts as personal and confidential secretary to the Executive Director, Office of Creative and Communications.
• Supports the efficient operations of the Office of C&C, including financial processing and event logistics.
• Coordinates end-to-end processing of invoices and payments, including verification, coding, submission and tracking to ensure timely and accurate disbursement of funds.
• Manages the calendar of the Executive Director and screens requests for appointments.
• Deals with faculty members, staff, students, and academic, health and industry partners with professionalism.

Skills

Excellent command of English language

Multi-tasking & prioritization

Discretion & confidentiality

Professional written communication

Independent and team collaboration

Education

High School graduation, plus one year of post-secondary education, plus four years of related experience

Job description

Provides administrative and operational support to the Executive Director, Office of Creative and Communications (Office of C&C), Faculty of Medicine and UBC Health, and the Office of C&C management team.

The Executive Assistant serves as a key point of coordination within the Office of C&C, supporting initiatives and programs that advance the Faculty’s brand, reputation and strategic objectives at a provincial, national and global level.