Executive Assistant, Client and Marketing Strategy

RBC; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

RBC is seeking an Executive Assistant for the Client & Marketing Strategy team in Toronto. This critical role involves supporting the Global Head and ensuring operational excellence. The candidate should have strong organizational skills, 5+ years of experience, and a proactive, solutions-oriented mindset.

Benefits

Comprehensive Total Rewards Program

Coaching and development opportunities

Dynamic and collaborative work environment

Flexible work/life balance options

Qualifications

• Minimum 5+ years' experience in an executive assistant capacity supporting senior executives.
• Strong verbal and written communication skills.
• Proactive, solutions-oriented mindset.

Responsibilities

• Maintain schedule and calendar for Head of Client & Marketing Strategy.
• Support organizational needs of senior management and meetings.
• Perform administrative tasks including coordinating meetings and travel arrangements.

Skills

Adaptability

Calendar Management

Confidentiality

Data Gathering Analysis

Interpersonal Relationships

Office Administration

Presentation Software

Time Management

Word Processing Software

Education

Secondary education

Tools

Word

Excel

PowerPoint

Outlook

Job description

Job Summary

Job Description

What is the opportunity?

The Executive Assistant, Client & Marketing Strategy will be a critical enabler of efficiency, organization and operational excellence for the Client and Marketing Strategy team. The role supports the Global Head of Client & Marketing Strategy, while ensuring the smooth day to day functioning of the broader team globally and Toronto office.

Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers and the marketing organization, and an ability to juggle multiple demands in a fast paced environment.

What will you do?

• Maintain schedule and calendar of key activities for Head of Client & Marketing Strategy and ensure key critical dates are met.
• Support the organizational needs of the C&MS Senior Management and Global C&MS meetings and on- sites, including agenda development, scheduling speakers, distributing materials and summarizing meeting notes.
• Exhibit initiative and to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so.
• Communicate on a timely basis the status of key deliverables as appropriate
• Perform administrative tasks, including but not limited to, coordinate meeting arrangements, setting up conference calls, catering, ordering stationary supplies, scanning of documents, organizing transportation, etc.
• Prepare, track and manage expense reports via expense reporting system
• Make travel arrangements and handle changes as needed
• Work closely with the Business Manager to support the processing of Conferences, Marketing invoice payments
• Coordinate logistical deliveries for Marketing and Conference groups in Toronto including courier shipments, employee desk drops, etc.
• Provide onsite support for marquee RBC events including registration desk / check in where required
• Manage the printing and distribution of enterprise marketing collateral quarterly in CM offices
• Manage security cards for the C&MS team in Toronto
• Coordinate with building management
• Maintain staff contact lists, vacation and absence records, and other HR materials
• Arrange new employee onboarding and departure
• Support in the maintenance and formatting of key C&MS KPIs and calendar of marketing events and conferences for executive distribution
• Support internal communications on the C&MS team to ensure team is informed, engaged and aligned
• Support in the development of team building activities for the C&MS team
• Participate in performing tasks on “special projects” as requested.
  
  

Critical to the role is the maintenance of the highest level of confidentiality at all times and protect sensitive information in circumstances where required and necessary

What you need to succeed?

• Minimum 5+ years’ experience in an executive assistant capacity supporting senior executives
• Secondary education required
• Strong verbal and written communication skills both internally/externally
• Proactive, solutions oriented mindset and anticipate needs without being asked
• Ability to partner effectively with key stakeholders, build strong collaborative relationships
• Demonstrate ownership and execution of primary responsibilities
• Outstanding time management skills, diplomacy, tact, and positive can-do attitude
• Ability to maintain consistent and high levels of performance
• Enjoys working in a time-sensitive, fast-paced environment
• Capable of to multi-tasking across projects and flex when needed
• Experience working on highly confidential projects with appropriate discretion and sensitivity
• Strong working knowledge of Word, Excel, PowerPoint and Outlook
  
  

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
• Leaders who support your development through coaching and managing opportunities
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Flexible work/life balance options
  
  

Job Skills

Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Processing Software

Additional Job Details

Address:

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

CAPITAL MARKETS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-06-09

Application Deadline:

2025-06-24

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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