Executive Assistant (12 to 18-month contract)

CPP Investments; Toronto; On-site; CAD 55,000 - 80,000; Full time

Job summary

A leading investment management firm seeks an Executive Assistant for a 12 to 18-month contract in Toronto. This role involves providing comprehensive administrative support to Managing Directors and the wider team, focusing on calendar management, travel coordination, and event planning. Ideal candidates are organized, communicative, and possess a degree along with relevant experience in similar fast-paced environments.

Qualifications

• 5 years experience in a fast-paced environment.
• Expertise in complex calendar management and travel arrangements.
• Proficient in MS Office tools including Word, Excel, PowerPoint.

Responsibilities

• Provide general administrative support to Managing Directors.
• Manage calendars, meetings, and travel arrangements for the team.
• Handle sensitive and confidential matters efficiently.

Skills

Communication skills

Organization

Time management

Problem solving

Adaptability

Education

College diploma or undergraduate degree

Tools

MS Office

Job description

We are currently recruiting for an Executive Assistant (12 to 18month contract ) to join the Strategy & Operations Investment Research Consumer Products and Active Ownership groups within the Active Equities Department in Toronto. The Executive Assistant is responsible for providing daytoday administrative support to the Managing Directors and select team members. Responsibilities will include managing calendars meetings expenses as well as assisting with presentations travel events correspondence and group initiatives.

Specific accountabilities include :

• Provide general administrative support to the Managing Directors and to the wider team.
• Manage calendars on behalf of executives working with other departments and external partners to coordinate meeting booking.
• Anticipate needs prioritize tasks appropriately apply experience in making decisions.
• Accommodate and complete staff requests while managing challenging timelines and deliverables.
• Problem solves with limited guidance and ambiguity.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and organization.
• Manage contract requests.
• Book and manage global travel arrangements itineraries or other duties related to support professionals who travel globally.
• Manage credit card expenses and reimbursement process.
• Ensure team members are prepared for all meetings and carry forward action items.
• Support the onboarding of new staff joining the team.
• Coordinate arrange and oversee group and department event planning processes as required.
• Work closely with external partners assistants vendors and other stakeholders to schedule meetings or events.
• Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Work cross functionally as part of a team with other members and departments.
• Be a CPPIB ambassador by playing a key role in representing the team you support internally and externally. Conduct work in a professional friendly accessible and approachable manner.

Qualifications :

• 5 years of experience gained from fastpaced professional environment.
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management booking high profile meetings events scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word Excel PowerPoint Outlook Calendar) and comfort and interest in learning new applications.
• Extremely motivated proactive eager to learn adaptable calm under pressure and professional.
• Able and willing to work flexible hours as required.
• Proven attention to accuracy and detail highly organized and able to prioritize and multitask.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture under pressure and with timesensitive deadlines.
• Personable easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a teamoriented and openconcept environment.
• Exemplify our Guiding Principles of Integrity Partnership and High Performance.
• College diploma or undergraduate degree is required.

Additional Information :

Visit our LinkedIn Career Page or Follow us on LinkedIn. #LILR1 #LIOnsite

At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity :

In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc.) please let us know and we will work with you to meet your needs.

Disclaimer :

CPP Investments does not accept resumes from employment placement agencies headhunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other website job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or website will be considered unsolicited and will not be considered. CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.

Remote Work : Key Skills

Employment Type : Full Time

Experience : years

Vacancy : 1

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