Executive Assistant: Calendar, Travel & Exec Support

Nokia; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Nokia is seeking an Executive Assistant to support the GSCO Canada Organization. You will manage calendars, coordinate meetings, and arrange travel for executives, while handling confidential information and preparing reports and presentations.

This role demands strong organizational and communication skills, the ability to work independently, and a proactive, detail‑oriented approach in a fast‑paced corporate environment.

Qualifications

• A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple projects.
• Strong proficiency in Microsoft Office Suite and a willingness to learn new technologies.
• Exceptional communication skills, both written and verbal, with internal and external stakeholders.

Responsibilities

• Provide comprehensive administrative support to the GSCO Canada Organization, including calendar management, meeting coordination, and travel arrangements.
• Handle sensitive and confidential information with discretion and maintain strict confidentiality.
• Prepare and edit reports, presentations, and correspondence for executives, ensuring accuracy and timely delivery.
• Maintain an organized filing system, both physical and digital, for easy access to important documents and records.
• Liaise with internal teams, external partners, and clients to coordinate projects, events, and initiatives.
• Assist with special projects and ad-hoc tasks as required by the executives or the department's needs.
• Stay updated on industry trends and best practices to enhance administrative support and efficiency.
• Ensure compliance with company policies and procedures, maintaining a professional and ethical work environment.
• Support the executive team in achieving their goals and objectives by providing proactive and anticipatory support.

Skills

Calendar management

Meeting coordination

Travel arrangements

Confidentiality

Presentations

Microsoft Office

Communication

Time management

Tools

Microsoft Office Suite

Job description

Nokia is seeking an Executive Assistant to support the GSCO Canada Organization. You will manage calendars, coordinate meetings, and arrange travel for executives, while handling confidential information and preparing reports and presentations.

This role demands strong organizational and communication skills, the ability to work independently, and a proactive, detail‑oriented approach in a fast‑paced corporate environment.