Executive Assistant & Board Secretary to CEO

Nova Scotia; Halifax; Hybrid; CAD 2,200 - 2,800; Full time

Benefits offered by this job

Career development

Engaging workplace

Career paths

Team environment

Job summary

Nova Scotia Apprenticeship Agency is seeking an Executive Assistant and Board Administrator to provide executive support to the CEO and Board. The role oversees Board administration and records, coordinating meetings, reports, and confidential documentation within a small, dynamic team in Halifax.

Responsibilities include managing correspondence, travel arrangements, and HR administrative tasks for the CEO’s office, while maintaining discretion and high levels of confidentiality in all dealings

Qualifications

• A 1-year business or administration program or equivalent experience.
• Strong organizational skills with attention to detail and ability to prioritise with minimal supervision.
• Excellent written and verbal communication; sound judgment and initiative.

Responsibilities

• Compose and prepare correspondence.
• Schedule and organize meetings and logistics.
• Coordinate and prepare presentations and documents.
• Arrange travel and prepare itineraries.
• Submit invoices and maintain travel records.

Skills

Organization

Written and verbal communication

Time management

Discretion and confidentiality

Independent problem solving

Education

1-year business or administration program

Job description

Nova Scotia Apprenticeship Agency is seeking an Executive Assistant and Board Administrator to provide executive support to the CEO and Board. The role oversees Board administration and records, coordinating meetings, reports, and confidential documentation within a small, dynamic team in Halifax.

Responsibilities include managing correspondence, travel arrangements, and HR administrative tasks for the CEO’s office, while maintaining discretion and high levels of confidentiality in all dealings