Executive Assistant to Leadership & Board — Hybrid

B.C. Principals' & Vice-Principals' Association; Vancouver; On-site; CAD 80,000 - 95,000; Full time

Benefits offered by this job

Competitive benefits

Municipal Pension Plan

3 weeks vacation

Remote work after probation

Job summary

The BC Principals’ & Vice-Principals’ Association (BCPVPA) in Vancouver seeks an experienced Executive Assistant to support the President, Executive Director, and elected Board of Directors. The role requires strong governance knowledge and senior-level administrative skills in a public sector/education setting.

Responsibilities include coordinating meetings, preparing materials, taking minutes, and managing complex calendars and travel.

Qualifications

• Minimum 5 years of Executive Assistant experience, with governance support.
• Background in education, non-profit, or public sector preferred.
• Excellent writing, editing, and communication skills.
• Advanced proficiency with Microsoft Office and collaboration tools (Teams, Zoom, SharePoint).
• Strong organizational skills and ability to manage multiple priorities.
• High discretion, professionalism, and sound judgment.

Responsibilities

• Provide high-level executive administrative support to the President, Executive Director, and Board of Directors.
• Coordinate logistics, materials, and scheduling for Board, Committee, and senior leadership meetings.
• Prepare and distribute agendas, briefing notes, correspondence, and presentation materials.
• Attend board and committee meetings to take detailed minutes and follow up on actions.
• Manage travel arrangements for the President across BC.
• Liaise with internal and external partner groups including ministries and school districts.
• Collaborate with Event Planner to support conferences and special meetings.
• Maintain governance records and support archiving and documentation.
• Oversee basic office and building operations (IT coordination, deliveries, facility support, security).
• Provide guidance to administrative colleagues and support team cohesion.
• Host and manage virtual meetings using Zoom and Teams, including breakout rooms.

Skills

Executive support

Board governance

Communication

Organization

Meeting coordination

Discretion

Public sector knowledge

Tools

Microsoft Office

Teams

Zoom

SharePoint

Job description

The BC Principals’ & Vice-Principals’ Association (BCPVPA) in Vancouver seeks an experienced Executive Assistant to support the President, Executive Director, and elected Board of Directors. The role requires strong governance knowledge and senior-level administrative skills in a public sector/education setting.

Responsibilities include coordinating meetings, preparing materials, taking minutes, and managing complex calendars and travel.