Executive Assistant, Agricultural Biotechnology

Talencore; London; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Comprehensive health insurance

Dental and vision coverage

Mental health support programs

Travel emergency medical coverage

Life and accident insurance

Job summary

Talencore in London, Ontario is seeking an Executive Assistant to the CEO. The role blends administrative support with hands‑on project execution across scientific, regulatory, marketing and business development activities.

You will work closely with the CEO to move projects from discussion to action while coordinating with multiple internal teams and external partners. Ideal candidates have a life‑science background, strong organizational skills, and experience in customer‑facing or business

Qualifications

• Degree or diploma in Agriculture, Biotechnology, Biology, Microbiology, Plant Science, Agronomy, Horticulture, or another life‑science discipline.
• Strong interest in combining bio science with business development and project execution.
• Experience in customer-facing, sales, business development, or marketing roles.
• Experience in agriculture, agri‑biotech, biotechnology, or lab settings.
• Regulatory affairs exposure and ability to work across multiple teams.

Responsibilities

• Provide executive and project support to the CEO across diverse initiatives.
• Coordinate meetings, calendars, priorities, and follow-ups across teams.
• Prepare presentations, reports, and briefing materials for internal and external use.
• Support client projects, proposals, pricing, and marketing content.
• Assist with regulatory documentation and scientific project coordination.
• Support HR onboarding/offboarding and company operations.

Skills

Executive support

Project coordination

Communication

Multi-tasking

CRM experience

Education

Life science degree

Tools

Microsoft Office

Google Workspace

Excel

Job description

Executive Assistant, Agricultural Biotechnology

Full time | Talencore | Canada

Job Information

Biotechnology

Work Experience 3-5 years

City London (Sunningdale / West Masonville / Medway / NE Hyde Park / East Fox Hollow)

State/Province Ontario

N6G

Job Description

About Our Client

Indogulf Bioworks Inc. is a pioneering biotechnology company based at Western Research Parks in London, Ontario. We develop, scale, manufacture, and commercialize microbial and biological technologies for application in diverse industries such as agriculture, animal health, mining and bioremediation.

We are a growing, hands-on team where scientists, technicians, regulatory professionals, and commercial teams work closely together to move ideas from the lab into practical, real-world scalable solutions.

Role Overview

This is not a traditional administrative-only Executive Assistant role. You will work alongside the CEO across multiple areas of the business, helping move projects from discussion to execution and completion. Your work may span client projects, regulatory initiatives, marketing, sales and business development, finance, strategy, recruitment, partnerships, scientific projects, and internal operations.

The role combines executive support, project coordination, business execution, and scientific/agricultural work. You should be equally comfortable preparing a customer presentation, coordinating a regulatory project, following up on business development actions, and organizing employee onboarding/offboarding.

This opportunity would suit someone with a scientific or agricultural foundation who is interested in developing broader commercial and business experience while working closely with the CEO of a growing agri-biotech company.

Employment Type: Permanent Full-Time

What You'll Do

1. Executive & Project Support

• Work directly with the CEO to organize priorities and drive projects and action items through to completion.
• Coordinate meetings, schedules, calendar priorities, and internal and external follow-ups.
• Track commitments, deadlines, and action items arising from meetings and business discussions.
• Prepare presentations, reports, proposals, briefing materials, spreadsheets, and other business documents.
• Conduct research and organize information to support business decisions and strategic initiatives.
• Coordinate across internal teams and external stakeholders to keep projects moving.
• Support strategy development, internal planning, and special projects assigned by the CEO.

2. Client, Sales & Business Development Projects

• Support client projects from initial discussions through follow-up and execution.
• Coordinate customer requests, deliverables, meetings, documentation, and follow-up activities.
• Support preparation of customer proposals, presentations, pricing information, and other commercial materials.
• Assist with sales and business development projects, including opportunity research, pipeline follow-up, and partner coordination.
• Maintain organized records of customer discussions, opportunities, and outstanding actions.
• Support partnerships and other strategic commercial initiatives.

3. Regulatory & Scientific Projects

• Support coordination and execution of regulatory projects and associated documentation.
• Work with internal scientific and regulatory team members to track submissions, testing requirements, supporting information, and project timelines.
• Help prepare scientific and technical information for internal, regulatory, client, and commercial purposes.
• Support other research, testing, and product-development activities as required.

4. Marketing & Business Projects

• Support marketing initiatives and coordinate activities with internal team members and external partners.
• Assist with development of presentations, product information, marketing materials, and customer-facing content.
• Research markets, customers, competitors, industry developments, and potential business opportunities.
• Coordinate marketing and commercial projects and follow up on deliverables and deadlines.

5. Finance & Internal Operations

• Support the CEO with finance-related projects, information gathering, reporting, and coordination with the finance team.
• Help organize documentation and follow up on operational and business priorities.
• Coordinate information across finance, sales, scientific, regulatory, marketing, and operations functions.
• Maintain organized project documentation and ensure required information is readily accessible.

6. HR Coordination

• Coordinate employee onboarding and offboarding activities.
• Arrange and track equipment, email and system access, building access, keys, and other employee setup or return requirements.
• Coordinate with HR, managers, and other internal stakeholders to ensure onboarding and offboarding activities are completed.
• Support other people-related projects assigned by the CEO.

Requirements

• Degree or diploma in Agriculture, Biotechnology, Biology, Microbiology, Plant Science, Agronomy, Horticulture, or another relevant life‑science discipline.
• Strong interest in developing a career that combines bio science, business development, marketing, and project execution.
• Work experience in customer-facing, sales, business development, or marketing roles.
• Previous experience in agriculture, agri‑biotech, biotechnology, biological products, or a laboratory environment.
• Recent laboratory or research experience, including microbiology, plant science, or product efficacy testing.
• Exposure to regulatory affairs or regulatory documentation.
• Excellent organization and ability to manage multiple projects and priorities across multiple teams simultaneously.
• Experience with preparing professional presentations, reports, proposals, spreadsheets, and other business materials.
• Experience working directly with a founder, CEO, senior executive, or startup leadership team.
• Experience with CRM or project‑management systems.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to maintain organized documentation.
• Comfortable interacting with clients, partners, scientists, employees, and senior business leaders.
• Ability to handle confidential and commercially sensitive information professionally.
• Comfortable working in a growing company where priorities and responsibilities can evolve quickly.
• Proficiency with Microsoft Office or Google Workspace, particularly PowerPoint/Slides, Word/Docs, and Excel/Sheets.
• Opportunity to build experience across science, regulatory affairs, marketing, business development, strategy, and operations.
• Comprehensive health, dental, and vision coverage.
• Mental health and wellness support programs.
• Travel emergency medical coverage.
• Life and accident insurance protection.

At Talencore, we stand against racism and discriminatory practices. We stand against violence.

We proudly support and partner with organizations that lift people up so everyone can succeed and thrive, and honour our candidates' experiences, perspectives and unique identity.

We are committed to continuing to make diversity, equity, and inclusion part of everything we do – from how we work with our talented candidates to how we support our clients in building their diverse workforce.