Executive Assistant, Agricultural Biotechnology

Indogulf BioAg LLC; London; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Travel emergency medical coverage

Life insurance

Job summary

Indogulf Bioworks Inc. in London, Ontario seeks an organized Executive Assistant with a background in agriculture, biotechnology, or life sciences to work directly with the CEO. This role spans client projects, regulatory initiatives, marketing, finance, and HR onboarding, not a purely administrative post.

The ideal candidate will coordinate across multiple teams, develop customer proposals, and help move projects from discussion to execution while supporting business development activities.

Qualifications

• Requires a degree or diploma in Agriculture, Biotechnology, Biology, Microbiology, Plant Science, Agronomy, or related life-science field.
• Strong interest in merging bio science with business, marketing, and project execution.
• Experience in customer-facing, sales, or marketing roles is preferred.
• Prior exposure to regulatory or scientific documentation is a plus.
• Excellent organizational skills and ability to manage multiple projects and priorities.
• Experience working with a founder or CEO and using CRM or project-management tools.

Responsibilities

• Directly support the CEO with executive and project priorities.
• Coordinate meetings, calendars, and follow-ups across teams.
• Prepare presentations, reports, and briefing materials.
• Research information to support strategic decisions and initiatives.
• Assist with client proposals, pricing information, and marketing materials.
• Support finance, HR onboarding, and internal operations as needed.

Skills

Biology degree

Project coordination

CRM experience

Client-facing

Education

BSc in Agriculture

Life sciences diploma

Tools

MS Office

Google Workspace

PowerPoint

Job description

Executive Assistant, Agricultural Biotechnology

Location: London, Ontario - Onsite
Company: Indogulf Bioworks Inc.
Reports to: CEO

About the Company

Indogulf Bioworks Inc. is a pioneering biotechnology company based at Western Research Parks in London, Ontario. We develop, scale, manufacture, and commercialize microbial and biological technologies for application in diverse industries such as agriculture, animal health, mining and bioremediation.

We are a growing, hands-on team where scientists, technicians, regulatory professionals, and commercial teams work closely together to move ideas from the lab into practical, real-world scalable solutions.

Role Overview

We are looking for a highly organized Executive Assistant with a background in agriculture, biotechnology, biological sciences, plant science, or a related field to work directly with the CEO.

This is not a traditional administrative-only Executive Assistant role. You will work alongside the CEO across multiple areas of the business, helping move projects from discussion to execution and completion. Your work may span client projects, regulatory initiatives, marketing, sales and business development, finance, strategy, recruitment, partnerships, scientific projects, and internal operations.

The role combines executive support, project coordination, business execution, and scientific/agricultural work. You should be equally comfortable preparing a customer presentation, coordinating a regulatory project, following up on business development actions, and organizing employee onboarding/offboarding.

This opportunity would suit someone with a scientific or agricultural foundation who is interested in developing broader commercial and business experience while working closely with the CEO of a growing agri-biotech company.

What You'll Do

1. Executive & Project Support

Work directly with the CEO to organize priorities and drive projects and action items through to completion.

Coordinate meetings, schedules, calendar priorities, and internal and external follow-ups.

Track commitments, deadlines, and action items arising from meetings and business discussions.

Prepare presentations, reports, proposals, briefing materials, spreadsheets, and other business documents.

Conduct research and organize information to support business decisions and strategic initiatives.

Coordinate across internal teams and external stakeholders to keep projects moving.

Support strategy development, internal planning, and special projects assigned by the CEO.

2. Client, Sales & Business Development Projects

Support client projects from initial discussions through follow-up and execution.

Coordinate customer requests, deliverables, meetings, documentation, and follow-up activities.

Support preparation of customer proposals, presentations, pricing information, and other commercial materials.

Assist with sales and business development projects, including opportunity research, pipeline follow-up, and partner coordination.

Maintain organized records of customer discussions, opportunities, and outstanding actions.

Support partnerships and other strategic commercial initiatives.

3. Regulatory & Scientific Projects

Support coordination and execution of regulatory projects and associated documentation.

Work with internal scientific and regulatory team members to track submissions, testing requirements, supporting information, and project timelines.

Help prepare scientific and technical information for internal, regulatory, client, and commercial purposes.

Support other research, testing, and product-development activities as required.

4. Marketing & Business Projects

Support marketing initiatives and coordinate activities with internal team members and external partners.

Assist with development of presentations, product information, marketing materials, and customer-facing content.

Research markets, customers, competitors, industry developments, and potential business opportunities.

Coordinate marketing and commercial projects and follow up on deliverables and deadlines.

5. Finance & Internal Operations

Support the CEO with finance-related projects, information gathering, reporting, and coordination with the finance team.

Help organize documentation and follow up on operational and business priorities.

Coordinate information across finance, sales, scientific, regulatory, marketing, and operations functions.

Maintain organized project documentation and ensure required information is readily accessible.

6. HR Coordination

Coordinate employee onboarding and offboarding activities.

Arrange and track equipment, email and system access, building access, keys, and other employee setup or return requirements.

Coordinate with HR, managers, and other internal stakeholders to ensure onboarding and offboarding activities are completed.

Support other people-related projects assigned by the CEO.

What You'll Bring

Degree or diploma in Agriculture, Biotechnology, Biology, Microbiology, Plant Science, Agronomy, Horticulture, or another relevant life-science discipline.

Strong interest in developing a career that combines bio science, business development, marketing, and project execution.

Work experience in customer-facing, sales, business development, or marketing roles.

Previous experience in agriculture, agri-biotech, biotechnology, biological products, or a laboratory environment.

Recent laboratory or research experience, including microbiology, plant science, or product efficacy testing.

Exposure to regulatory affairs or regulatory documentation.

Excellent organization and ability to manage multiple projects and priorities across multiple teams simultaneously.

Experience with preparing professional presentations, reports, proposals, spreadsheets, and other business materials.

Experience working directly with a founder, CEO, senior executive, or startup leadership team.

Experience with CRM or project-management systems.

Strong written and verbal communication skills.

Strong attention to detail and ability to maintain organized documentation.

Comfortable interacting with clients, partners, scientists, employees, and senior business leaders.

Ability to handle confidential and commercially sensitive information professionally.

Comfortable working in a growing company where priorities and responsibilities can evolve quickly.

Proficiency with Microsoft Office or Google Workspace, particularly PowerPoint/Slides, Word/Docs, and Excel/Sheets.

What We Offer

Opportunity to build experience across science, regulatory affairs, marketing, business development, strategy, and operations.

Comprehensive health, dental, and vision coverage.

Mental health and wellness support programs.

Travel emergency medical coverage.

Life and accident insurance protection.