Executive Assistant (12-Month Contract)

Ernst & Young Advisory Services Sdn Bhd; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

A leading global professional services firm seeks an Executive Assistant to join their dynamic team in Toronto. This role involves providing essential administrative support to partners, including business support, document management, and event coordination. The firm values diversity and offers a comprehensive benefits package to enhance well-being and career development.

Benefits

Medical and dental benefits

Pension plan

Vacation and personal days

Programs to support well-being

Career development coaching

Flexible work arrangements

Qualifications

• Experience in business support and client engagement.
• Proficiency in document management and coordinating meetings.
• Strong communication skills required for interacting with teams and clients.

Responsibilities

• Support client engagement processes including billing and reporting.
• Create and format documents using Microsoft tools.
• Coordinate meetings and manage calendars for multiple partners.

Skills

Time Management

Prioritization

Strategic Thinking

Adaptability

Customer Service

Communication

Education

Post-secondary education or relevant experience

Tools

Microsoft Office

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. We’re looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs supporting our Partners and is a key part of our Core Business Services team. We focus on delivering exceptional service, supporting EY’s growth and profitability, aligned with our vision of building a better working world.

Our EAs are driven administrative professionals who enjoy teaming with colleagues and understanding needs to exceed expectations. Your key responsibilities may include:

1. Business support: Supporting client engagement processes, tracking and reporting time & expenses, maintaining client data, and assisting in billing.
2. Document management: Creating and formatting letters, proposals, presentations, and reports using Microsoft tools following firm standards.
3. Meetings & events: Coordinating virtual and in-person meetings and events, managing travel, and handling multiple calendars.
4. Teamwork: Participating in meetings, initiatives, and providing backup support for colleagues.

Skills and attributes for success include outstanding time management, ability to prioritize, strategic thinking, flexibility, team contribution, relationship development, sound judgment, adaptability, and eagerness for continuous learning.

To qualify, you should have:

1. Post-secondary education or relevant experience.
2. Proficiency in Microsoft Office and ability to learn new software.
3. Excellent customer service and communication skills.

We offer a comprehensive Total Rewards package including medical, dental, pension, vacation, holidays, personal days, and various programs to support your well-being. We also support your career development through coaching, skill development, and flexible work arrangements.

Diversity and inclusion are core to EY. We value differences, promote equity, and are committed to fostering an environment where everyone feels a sense of belonging. We actively work to combat systemic racism, promote gender equity, support the 2SLGBTQIA+ community, and champion Indigenous voices, aiming for reconciliation.

EY | Building a better working world

EY exists to create long-term value for clients, people, and society, building trust in capital markets. Through data and technology, our diverse teams in over 150 countries help clients grow, transform, and operate.