Executive Assistant - 12 month contract

Cineflix; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Cineflix Media seeks an Executive Assistant to support its legal department and select executives. The position is full-time on a hybrid schedule for approximately 12 months, starting in July. Responsibilities include managing calendars, travel arrangements, and additional administrative tasks.

Qualifications

• 2-3 years of experience supporting executives.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Outlook and Excel.

Responsibilities

• Coordinate and update calendars of select executives.
• Arrange travel and create expense reports.
• Assist with maintaining legal databases and trackers.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Outlook

Proficiency in Excel

Job description

The Company

Cineflix Media

Cineflix Media creates, produces, and distributes distinctive factual and scripted content for broadcasters, streamers, and FAST platforms worldwide. The Cineflix Media group includes Cineflix Productions, Cineflix Rights, and Cineflix Studios, as well as joint venture companies Buccaneer, C3 Media, Husk Media, and Shiny Screens Entertainment. We share strategic partnerships through first-look deals and co-productions with producers from the US, UK, and Canada. With a catalog of over 6,000 hours of programming across various genres, Cineflix is behind some of TV’s most popular and long-running shows.

The Role

Cineflix Media is seeking an Executive Assistant (EA) on a maternity leave contract. Reporting to both the Senior Executive Assistant and the EVP, Global Business and Legal Affairs, the EA will primarily support our legal department with administrative tasks and assist select executives with calendar management, travel arrangements, expense reporting, office event coordination, and other administrative duties. This is a full-time contract for approximately 12 months, based in our Toronto office on a hybrid schedule, starting in July.

Responsibilities

Senior Executive Support

• Coordinate and update calendars of select executives, including meetings and travel.
• Arrange travel (flights, cars, accommodations) for internal staff, submit for approval and payment.
• Support maintenance of the company condo when required.
• Create expense reports, collect receipts, and supporting documents for executives.
• Attend Social Committee meetings and events for planning, purchasing, setup, and cleanup.
• Act as the main contact when the Senior Executive Assistant is on leave.
• Provide additional administrative support as needed.

Legal Support

• Maintain and update trackers, send deadline notifications across divisions.
• Manage databases and file repositories.
• Coordinate contract signatures using AdobeSign.
• Distribute fully executed agreements to stakeholders.
• Attend meetings, take notes, and follow up on actions.
• Prepare expense reports and gather supporting documents for legal executives.
• Schedule production check-in calls.
• Assist with in-person meetings, presentations, and lunches.
• Perform ad hoc tasks such as contract comparisons and drafting charts.

Skills and Qualifications

• 2-3 years of experience supporting executives.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Outlook and Excel.

If interested, please send your resume and cover letter to Mackenzie Graham, Director of Human Resources. No phone calls please. Only selected applicants will be contacted.

Beware of recruitment scams. Only contact from official @cineflix.com email addresses will be legitimate.

Cineflix Media is an equal opportunity employer committed to diversity. Accommodations are available upon request during the selection process.