Executive Assistant

Linchpin Solutions, Inc.; Windsor; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support their leadership team. This role is pivotal in ensuring smooth operations through high-level administrative support, maintaining confidentiality, and acting as a primary liaison with stakeholders. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational and communication skills. With a commitment to employee growth and a competitive benefits package, this company offers a supportive environment where your contributions will be valued. If you're a proactive individual looking for a rewarding career, this opportunity is perfect for you.

Benefits

Medical and Dental Coverage

Paid Vacation Time

RRSP Program with Employer Matching

Company-Issued Phone and Laptop

Employee and Family Assistance Program (EFAP)

Qualifications

• 5+ years supporting senior executives with high-level administrative tasks.
• Proficiency in Microsoft Office and Google Suite is essential.

Responsibilities

• Provide administrative support to the President, including calendar management.
• Act as the primary liaison between the executive office and stakeholders.

Skills

Organizational Skills

Communication Skills

Discretion

Problem-Solving

Attention to Detail

Education

High School Diploma/GED

Post-secondary Degree in Business Administration or similar

Tools

Microsoft Office Suite

Google Suite

Chrome River

Job description

About BELFOR

At BELFOR Property Restoration, we restore more than property; we deliver turnkey solutions to restore peace of mind for homeowners and businesses after disasters. With core values of integrity, teamwork, and accountability, we invest in our employees’ growth, providing the tools and support needed to succeed in a thriving, fast-growing industry.

Why Join Our Team?

• Work for a respected and established leader in the Restoration sector;
• Competitive compensation package;
• Benefit package including medical and dental coverage;
• Internal growth and advancement opportunities;
• Paid vacation time;
• RRSP program with employer matching;
• Employee and Family Assistance Program (EFAP);
• Company-issued phone and laptop.

Position Overview:

Are you a highly organized, solutions-driven professional who thrives in a fast-paced executive environment? Do you enjoy keeping operations on track, maintaining absolute discretion, and acting as a trusted right-hand to senior leadership? BELFOR Property Restoration is seeking a dedicated and dynamic Executive Assistant to support our leadership team and help drive executive and organizational success. This is more than an administrative role — it’s a key position at the heart of our leadership team, where your contributions directly impact the smooth operation of the company.

Please note this role will be in-office full-time, based out of our corporate office located in Windsor, ON.

What You’ll Do

• Provide high-level administrative support to the President, including calendar management, meeting coordination and minutes, travel arrangements, correspondence, and document preparation;
• Act as the primary liaison between the executive office and internal/external stakeholders;
• Maintain confidentiality while managing high-impact information and communications;
• Track deliverables, key initiatives, and ensure timely follow-up on action items;
• Support cross-functional collaboration across HR, finance, and business development initiatives, as required;
• Assess inventory and process orders for necessary office supplies;
• Plan and coordinate company events and leadership meetings;
• Support monthly accounting processes, including Accounts Receivable, Accounts Payable, and expense reporting;
• Support company safety initiatives as directed by the Health and Safety Department;
• Perform any other reasonable duties as assigned by the President.

What You Bring

• High school Diploma/GED;
• 5+ years of experience supporting senior-level executives;
• Proficiency in Microsoft Office Suite and Google Suite;
• Self-motivated, resourceful, and solutions-focused;
• Ability to work independently or as a team, as required;
• Excellent written and verbal communication skills with a high level of professionalism;
• Attention to detail with a high level of discretion in handling sensitive/confidential information;
• Strong organizational skills with the ability to prioritize a diversified workload and meet deadlines in a fast-paced environment.

Nice to Have

• Post-secondary degree or diploma in Business Administration, Accounting, or a similar field;
• 1+ years of experience within the construction, restoration, or insurance industry;
• 3+ years of basic accounting experience;
• Proficiency with Chrome River and/or other relevant business and accounting software.

Job-Specific Training Provided

• Comprehensive training of BELFOR internal processes, procedures, systems, and equipment;
• Other BELFOR-sponsored training courses as required.
• Personal Development Support: BELFOR encourages continual growth and supports employees’ professional development through educational opportunities, certifications, and skills enhancement, ensuring our team stays current with industry trends and best practices.

Working Conditions:

• Due to the nature of our business, this position will work normal business hours but may be required to work in the evenings, on-call, or outside normal working hours;
• Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy;
• Periodic travel may be required.

BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in accordance with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process.

While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions!

For more information, check us out online at https://www.belfor.com/ca/en/