Executive Assistant

Owl.co; Vancouver; On-site; CAD 75,000 - 90,000; Full time

Job summary

An innovative tech company is seeking a proactive Executive Assistant to join their vibrant Vancouver office. In this pivotal role, you will support the executive team and foster a positive office culture, ensuring smooth operations and effective communication. Your organizational skills and adaptability will be essential in managing schedules and coordinating activities in a dynamic startup environment. With a commitment to employee well-being, this forward-thinking firm offers comprehensive health benefits, generous paid time off, and a culture that values teamwork and fun. If you're ready to make an impact, this is the perfect opportunity for you.

Benefits

Comprehensive Healthcare Coverage

RRSP Matching

Four Weeks Paid Time Off

Monthly Wellness Stipend

Daily Team Lunches

Bi-annual Offsites

Qualifications

• 3+ years of experience as an executive assistant or similar role.
• Exceptional communication and multitasking abilities.
• Passion for promoting a positive office culture.

Responsibilities

• Provide administrative support for executive and senior team members.
• Act as a liaison between executives and team members.
• Assist in organizing team-building events and initiatives.

Skills

Organizational Skills

Communication Skills

Multitasking

Discretion

Leadership Qualities

Education

Bachelor's Degree or Equivalent Experience

Tools

Microsoft Office

Google Calendar

Job description

Company Overview

We are a fast-growing tech company that believes in shaking things up! We're all about creating an amazing office experience & culture that facilitates innovation, creativity, and pushing the envelope. As our team's Executive Assistant, you will be a key player in our Vancouver office and liaison to our other locations, putting you at the forefront of our organization.

Role Summary

We are looking for an Executive Assistant who's ready to make an impact! The ideal candidate is a self-starter, a team player, and has excellent organizational and communication skills. You will be the 'right hand' to the Executive team and a culture champion, fostering positive team culture both in and out of the office. You should be proactive, adaptable, and eager to contribute beyond your standard duties.

Key Responsibilities

1. Provide administrative support for key executive & senior team members; managing schedules, scheduling meetings, and making travel arrangements when needed.
2. Act as a liaison between Owl's Executives and other team members, clients, and external stakeholders.
3. Prepare reports, presentations, and other documents as needed.
4. Support the team in a dynamic startup environment; demonstrate flexibility and adaptability.
5. Embrace and promote our core values, demonstrating that no task is above anyone.
6. Assist People & Culture in organizing team-building events, social activities, and initiatives to foster our office culture.
7. Ensure our office spaces are functional, comfortable, and continuously improve the workspace.
8. Communicate effectively and collaborate with all team members in our diverse, close-knit environment.

Requirements

• Minimum of 3 years of experience as an executive assistant or in a similar role.
• Exceptional communication skills.
• Strong multitasking abilities.
• Leadership qualities and team spirit.
• Discretion and ability to handle sensitive information.
• Passion for promoting a positive office culture.
• Proficiency with Microsoft Office and Google Calendar.
• Bachelor's degree or equivalent experience; positive attitude is essential.
• Available to work early hours supporting Eastern Standard Time.
• Enthusiastic about working hard and having fun.

Benefits

Why Owl Labs?

• Exceptional team including serial entrepreneurs and former employees of Meta, Twitter, Amazon, etc.
• Innovative culture committed to shaping the future of insurance claims monitoring.
• Venture-backed (Series B).

Health & Wellness Benefits:

• Comprehensive healthcare coverage for you and your family (medical, dental, vision).
• RRSP matching to support your savings.
• Four weeks of paid time off, 11 public holidays, and 5 personal/sick days.
• Monthly wellness stipend for fitness, activities, or professional development.
• Daily team lunches.
• Bi-annual offsites for team bonding.

Base Salary Range: CAD $75,000 - $90,000