Executive Assistant

Aon; Vancouver; On-site; CAD 70,000 - 85,000; Full time

Job summary

A leading company seeks an Executive Assistant to support senior leaders in Vancouver. This role involves managing schedules, coordinating meetings, and ensuring efficient operations within a dynamic corporate environment. Ideal candidates will have extensive experience, strong organizational skills, and the ability to thrive under pressure.

Benefits

Comprehensive benefits package

Global Wellbeing Days

Flexible working arrangements

Qualifications

• 8+ years of experience as an Administrative or Executive Assistant in a corporate environment.
• Ability to handle high-stress situations with calm competence.
• Strong work ethic and willingness to work outside normal hours as needed.

Responsibilities

• Completing a broad range of administrative tasks for leaders, including managing active calendars.
• Researching, prioritizing, and following up on requests for the leaders.
• Maintaining, updating, and organizing data within databases.

Skills

Organizational skills

Problem-solving

Interpersonal skills

Multi-tasking

Attention to detail

Adaptability

Business acumen

Decisiveness

Job description

Have you supported executive-level leaders through leading a large, complex consulting business? If you enjoy supporting large, complex teams, helping them grow, delivering service excellence for clients, and interacting with internal and external executive leaders daily, this role may be a fit for you.

Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.

The salary range for this position is $70,000 - $85,000. The actual salary will vary based on the applicant’s education, experience, skills, and abilities, as well as internal equity.

Aon also offers a comprehensive benefits package.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

This role involves several responsibilities, including preparing and producing presentations, correspondence, and related materials, with editing for grammar, punctuation, and phrasing. We will guide you on coordinating complex meeting logistics, which may include budgeting, travel, room reservations, meeting materials, and catering. Examples of duties include:

• Completing a broad range of administrative tasks for leaders, including managing active calendars, arranging travel, and handling expenses.
• Researching, prioritizing, and following up on requests, issues, and concerns for the leaders, ensuring prompt responses for time-sensitive deliverables.
• Completing critical deliverables with a hands-on approach, including high-level projects requiring attention to detail and quality.
• Prioritizing conflicting needs, handling matters proactively, and following through on projects often under deadline pressure.
• Maintaining, updating, and organizing data within databases, OneNote, or SharePoint.
• Participating in leadership activities such as town halls and client events.
• Providing backup assistance to fellow administrative assistants when needed.
• Maintaining a high level of confidentiality.

How this opportunity is different

Supporting both the EVP for Western Canada and the BC Market Leader, you will be integral to driving strategy and execution at Aon, working with a diverse team of consulting leaders from Victoria to Winnipeg.

Skills and experience that will lead to success

• 8+ years of experience as an Administrative or Executive Assistant in a corporate environment.
• A positive, productive attitude and ability to work well with all levels (clients, senior executives, colleagues, and staff).
• Ability to handle high-stress situations with calm competence.
• Strong multi-tasking skills and adaptability to changing priorities.
• Resilience and problem-solving abilities.
• A strong work ethic and willingness to work outside normal hours as needed.
• Business acumen and interest in understanding the business.
• Excellent organizational skills with attention to detail.
• Interpersonal and organizational skills.
• Proactive problem-solving and responsiveness.
• Decisiveness and good judgment.
• Self-direction and flexibility in a fast-paced environment.
• Ability to promote teamwork among colleagues.

How we support our colleagues

Alongside our comprehensive benefits, we promote a diverse workforce and an inclusive, flexible environment that supports wellbeing and work/life balance. We offer two “Global Wellbeing Days” annually and support various flexible working arrangements, embracing our concept of Smart Working.