Executive Assistant

2K; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in virtual reality experiences is seeking an organized and detail-oriented Executive Assistant for its Vancouver office. The ideal candidate will provide top-tier administrative support to executives and manage office operations, embodying strong communication and multitasking skills. This role presents an opportunity to thrive in a fast-paced environment within a growing organization.

Benefits

Retirement savings plans

Significant equity grants

Flexible paid time off

Robust medical benefits

Employee discounts and free sessions

Qualifications

• Minimum of 5 years experience as an Executive Assistant in a fast-paced environment.
• Strong organizational and time management skills.
• Excellent communication skills with professional demeanor.

Responsibilities

• Manage executive's complex calendar and travel arrangements.
• Act as a point of contact between executives and internal/external parties.
• Oversee day-to-day office operations and tasks.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Problem solving

Discretion

Tools

Microsoft Office Suite

G Suite

Job description

Who We Are

We’re Sandbox VR, the most advanced virtual reality experience in the world. Our mission is to bring people closer together through world-class immersive experiences. When guests step into one of our stores, our full-body motion tracking gear and Hollywood motion capture cameras make them the stars of their own movies. Groups freely roam our large-open “holodecks” together, relying on each other to succeed in social experiences. Whether it’s venturing into space, battling on the high seas, or surviving a zombie apocalypse, our experiences take our guests on a journey they won’t forget!

Since launching in 2017, we’ve become the location-based VR industry leader. As we continue to expand globally, there’s never been a better time to join the Sandbox VR team. We take pride in the relationships we are building within our communities by providing world-class experiences for our guests and our employees. Here, we value humility and have built a collaborative environment, ensuring that our guests, and our teammates all win collectively. If this sounds interesting to you, we’d love you to join us, as we build the future of entertainment.

Sandbox VR is seeking a highly organized, detail-oriented, and experienced Executive Assistant to support two executives and oversee the daily operations of our Vancouver office. The ideal candidate will have a proven track record of providing top-tier administrative support and efficiently managing office functions. This role requires excellent communication, multitasking, and problem solving skills, as well as the ability to work independently and as part of a team.

What You'll Do:

• Executive Support:
• Manage the VP's complex calendar, schedule meetings, appointments, and extensive travel arrangements
• Given the fast paced nature of business, you'll need to proactively anticipate needs, quickly adapt to last minute changes, and resolve scheduling conflicts to maximize the VP’s productivity
• Communication and Liaison :
• Act as a key point of contact between executives, internal teams, and external partners
• Facilitate effective communication, ensuring that messages are accurately relayed and all parties are kept informed
• Project Coordination :
• Assist in the planning, coordination, and execution of special projects as assigned by executives
• Monitor project progress, identify potential issues, and propose solutions to ensure timely completion
• Office Management :
• Oversee day-to-day office operations, ensuring a smooth and efficient workspace
• Managing office supplies inventory, coordinating office maintenance and repairs, and handling administrative tasks related to office facilities

What We're Looking For:

• A minimum of 5 years of experience in an Executive Assistant role, preferably in a corporate or fast paced environment
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously and prioritize effectively
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization
• High level of confidentiality, integrity, and discretion when handling sensitive information
• Ability to work independently with minimal supervision, as well as collaborate effectively as part of a team
• Proficient in using productivity tools such as Microsoft Office Suite or G Suite
• Familiarity with project management tools and software is a plus

What We're Offering:

• Retirement savings plans
• Significant equity grants in a rapidly growing organization
• Flexible paid time off
• Robust medical benefits
• Employee discounts and free sessions

Sandbox VR is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.