Executive Assistant

Choice Properties; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to provide high-level support to two executives. This role demands exceptional organizational skills and the ability to manage sensitive information with discretion. The ideal candidate will thrive in a dynamic environment, balancing multiple priorities while ensuring seamless administrative operations. Join a forward-thinking organization that values diversity and continuous development, and contribute to impactful projects that enhance the effectiveness of leadership. If you are passionate about providing top-notch executive support, this opportunity is perfect for you.

Qualifications

• Experience supporting executives in high-pressure environments.
• Ability to manage sensitive information with discretion.

Responsibilities

• Provide administrative support including calendar and email management.
• Handle confidential matters and prioritize tasks effectively.

Skills

Executive Assistant Experience

MS Office Proficiency

Communication Skills

Organizational Skills

Interpersonal Skills

Confidentiality Management

Education

7+ years of experience

Tools

PowerPoint

Job description

Join to apply for the Executive Assistant role at Choice Properties

Join to apply for the Executive Assistant role at Choice Properties

Location:

22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5

Executive Assistant

Choice Properties is looking for an Executive Assistant to provide high level administrative support for two executives – the Senior Vice President, Construction and the Vice President, National Property Operations, Capital & Lease Administration.

The responsibilities and volume/ type of work for each of the two executives are vastly different, and will require an experienced Executive Assistant to support appropriately. In this role, a high degree of confidentiality and judgment is required.

Responsibilities:

• Complete a broad variety of administrative tasks for executives including calendar and email management, event planning, travel arrangements, expense reports, preparing, and/or modifying correspondence, materials and agendas, and work on special projects/assignments as required.
• Handle highly sensitive and confidential matters as part of daily administrative duties.
• Assess priorities for each leader on a daily/ weekly basis and use good judgement and make reasonable determinations of which tasks should take priority over others.
• Support in pre-screening various reporting for accuracy and completeness prior to sharing with Executive for final review.
• Support with database/platform management and maintenance, and partner with all relevant stakeholders to ensure information is accurate and escalations are actioned as required.
• Update Executives’ daily checklists.
• Manage team participation in company surveys, support development and execution of action plans, as appropriate.
• Prepare or modify documents such as internal and external presentations, correspondence, reports, memos and emails.
• Display sensitivity to tight deadlines as well as to multiple and changing priorities.
• Prepare for meetings including determining internal deadlines and coordinating and developing materials for review by appropriate Executives, formatting and posting final material.
• Workflow management for VP, National Property Operations – first point of review for invoices, purchase orders, ensure correct persons review and enter invoices into Nexus once approved and follow up with outstanding invoices.
• Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
• Coordinate conferences and special events, team meetings, booking conference rooms/meeting rooms /arranging for catering services and technical equipment and materials as appropriate.
• Other administrative support such as filing and photocopying as required.
  
  

Qualifications:

• 7+ years of Executive Assistant experience. Experience in Real Estate and/or Construction is considered a strong asset.
• Proficiency in MS Office with exceptional skills in PowerPoint and a keen attention to detail and high degree of accuracy.
• Superior written and oral communication skills.
• Excellent interpersonal skills with the ability to foster and develop strong internal and external relationships.
• Able to manage sensitive business information in a confidential and professional manner.
• Superior organizational and time management skills, with the demonstrated ability to work effectively in a fast-paced environment, and juggle multiple priorities
• Exhibits Choice Properties’ CORE values and Blue culture to deliver results.
  
  

About Choice Properties

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.

Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Number of Openings:

1

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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