Executive Assistant

Procom; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

Procom is seeking an Executive Assistant to support senior IT leaders on a 10-month contract in Toronto. The role is hybrid, with four days onsite, requiring proactive, detail-oriented administration.

You will manage complex calendars, travel, vendor coordination, budgeting support in Excel, onboarding, events, and confidential communications, partnering with VP-level executives in a fast-paced setting.

Qualifications

• 5+ years supporting VP-level executives in a fast-paced, professional environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel).
• Exceptional written and verbal communication skills.
• Ability to take ownership of tasks, think creatively, and resolve issues efficiently.
• Highly self-sufficient, dependable, and able to manage multiple priorities simultaneously.

Responsibilities

• Deliver daily administrative support to senior leaders, including scheduling meetings, coordinating on-site events, and managing communications.
• Oversee intricate executive schedules leveraging Microsoft Outlook, providing feedback and suggestions on time management techniques.
• Manage all administrative aspects of meeting setup (A/V, catering), guest logistics, expense reporting, travel arrangements, and filing system improvements.
• Serve as the primary point of contact for vendors and internal stakeholders, ensuring timely and reliable responses.
• Maintain financial and budget documentation using Excel.
• Support onboarding of new employees.
• Coordinate team events and quarterly meetings.

Skills

Executive support

Microsoft Office

Communication skills

Time management

Vendor coordination

Confidentiality

Tools

SAP Concur

Copilot

Job description

Executive Assistant:On behalf of our Retail client, Procom is searching for an Executive Assistant for a 10 month contract role. This position is a hybrid position with 4 days onsite at our client’s Toronto office.Executive Assistant - Job Description:As an Executive Assistant, you will provide comprehensive administrative and organizational support to senior executives within our Information Technology team. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and takes pride in supporting senior leadership.Executive Assistant - Responsibilities:• Deliver daily administrative support to senior leaders, including scheduling meetings, coordinating on-site events, and managing communications.• Oversee intricate executive schedules leveraging Microsoft Outlook, providing feedback and suggestions on various time management techniques.• Manage all administrative aspects of meeting setup (A/V equipment, catering), guest logistics, expense reporting, travel arrangements, filing system improvements, and supply ordering.• Serve as the primary point of contact for vendors and internal stakeholders, ensuring timely and reliable responses.• Maintain financial and budget documentation using Excel.• Support onboarding of new employees.• Coordinate team events and quarterly meetings.Executive Assistant - Mandatory Skills:• 5+ years supporting VP-level executives in a fast-paced, professional environment.• Advanced proficiency in Microsoft Office Suite (particularly Outlook, PowerPoint, and Excel).• Exceptional written and verbal communication skills.• Ability to take ownership of tasks, think creatively, and resolve issues efficiently.• Highly self-sufficient, dependable, and able to manage multiple priorities simultaneously.• Proven ability to establish valuable relationships within the organization.• Maintains discretion and confidentiality while working with senior leaders.Executive Assistant – Nice-to-Have Skills:• Familiarity with SAP Concur and Copilot.• Positive attitude, resilience under pressure, and willingness to monitor emails occasionally outside regular hours.Executive Assistant – Assignment Length:This is a 10 month contract position.Executive Assistant - Start Date:ASAP.Executive Assistant - Assignment Location:Toronto, Ontario, Canada. This is a hybrid position with 4 days in the office.This posting is for an existing vacancy.This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.