Executive Assistant

Bell; Toronto; On-site; CAD 55,000 - 90,000; Full time

Job summary

An established industry player seeks an Executive Assistant to support the Senior Vice-President of Communications. This role involves managing executive schedules, organizing meetings, and preparing essential documents. As part of a dynamic Corporate Services team, you will play a key role in enhancing communication strategies and operational efficiency. The position offers a unique opportunity to contribute to a company transforming from traditional telecommunications to a leader in tech services. Join a supportive and inclusive workplace where your skills will make a significant impact.

Benefits

Medical benefits

Dental benefits

Vision benefits

Mental health benefits

35% discount on services

Flexible work hours

Qualifications

• Proven administrative experience at the executive support level.
• Ability to manage executive calendars and correspondence with discretion.

Responsibilities

• Manage the SVP Communications executive calendar and travel logistics.
• Assist in preparing reports and briefing documents for Senior Executives.
• Develop process improvements for departmental efficiency.

Skills

Verbal and written proficiency in English and French

Interpersonal skills

Analytical skills

Organization and time management

Attention to detail

Process-oriented mindset

Education

Post-secondary formal training

Administrative experience

Tools

M365 Office (Outlook, Word, PowerPoint)

Antidote

Job description

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Req Id: 423629

At Bell, our purpose is to advance how Canadians connect with each other and the world. We achieve this by providing consumers and businesses with the best network technologies in the world, innovative digital solutions and seamless customer experiences. It’s all developed and delivered by the members of #TeamBell and we’re always on the lookout for people with great skills and experiences.

We value diversity and provide a supportive, inclusive community where all team members can succeed. And through our commitment to environmental, social and governance initiatives, you will feel good about the greater impact you will have – making every day better for people as they connect, work, learn and play.

Join us. You belong at Bell.

Be at the centre of Bell’s transformation and growth on the Corporate Services team. Enabling our industry-leading businesses requires many teams working collaboratively, such as Corporate Security & Responsibility, Corporate Communications, Human Resources, Procurement, Strategic Business Transformation and Real Estate. You’ll be part of guiding strategic vision and hands-on delivery of the business to drive our business forward and support groups and team members across the entire organization.

At Bell, your insights and experience will make an impact in bringing the best digital connections and next generation services to Canadians. Join us as we transform from a traditional telecommunications company to tech services and digital media leader.

Summary

The Corporate Communications team is responsible for content production and management of various internal and external communication channels.

Reporting to the Senior Vice-President (SVP), Communications, the successful individual will be responsible for executive management and administrative duties. In this role, you will represent the department to both internal and external contacts. Much of the work performed requires discretion and thorough knowledge of the Executive’s functional area.

Key Responsibilities

The successful candidate will be responsible and accountable for the following:

• Managing the SVP Communications executive calendar and itinerary as well as the SVP team; including the planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients.
• Manage general correspondence on behalf of the VSP, through processing incoming calls, mail and taking appropriate action and escalation with minimal supervision.
• Assistance in the preparation of reports and briefing documents for Senior Executives in a variety of formats (PowerPoint, Excel, Word documents, etc.)
• Provide administrative support for the SVP and the team as required.
• Assist the Corporate Communications team with ad hoc requests i.e. coordination of events, meetings.
• Developing and implementing process improvements to maximize departmental efficiency.
• Managing expenses; including completing invoice payments and expense management accounting, investigating and sourcing cost-effective purchases and practices.
• Maintenance of a master filing system and being able to process confidential transactions in an efficient and expedited manner.
• Managing special projects and additional support through the coordination of personnel related issues.
  
  

Critical Qualifications

The successful candidate should be highly motivated, proactive, enthusiastic, and results-oriented, with proven administrative experience at the executive support level. The candidate must demonstrate the following competencies:

• Strong verbal and written proficiency in English and French.
• Professionalism and exhibiting good judgment in representing the office of the executive.
• Strong interpersonal skills and excellent written and verbal communication skills.
• Solid analytical skills with ability to draw insights and provide recommendations.
• Proficient organization, planning, scheduling and time management skills with the ability to multi-task, make decisions and prioritize work.
• Personal commitment to ownership and accountability for the success of tasks assigned with a high level of attention to detail and effective follow-up on activity.
• Process oriented mindset, with the ability to work independently and within a team.
• Ability to work effectively under pressure and in a fast-paced environment.
• Display strong initiative and anticipate the needs of a busy executive and team.
• Proficiency in M365 Office (especially Outlook, Word and PowerPoint — Excel is an asset), Antidote, General
• Understanding of basic financial concepts and tools, including knowledge of the corporate accounting methods for processing expenses, credits, revenues, and capital investments.
• Understand key components of human resources administration and how to use the information / data of the management systems and tools required to do the job.
• Willingness to work periodically beyond typical business hours to adjust to unpredictable events during the day
  
  

Preferred Qualifications

• Post secondary formal training plus administrative experience.
• Experience at Executive level is an asset.
  
  

#EmployeeReferralProgram

Adequate knowledge of French is required for positions in Quebec.

Additional Information

Position Type: Management

Job Status: Regular - Full Time

Job Location: Canada : Ontario : Toronto

Work Arrangement: Full-time in office (meaning that you will be required to perform your work on-site)

Application Deadline: 05/12/2025

For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.

Please apply directly online to be considered for this role. Applications through email will not be accepted.

We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well-being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.

At Bell, we are proud of our focus on fostering an inclusive and accessible workplace where all team members feel valued, respected, supported, and that they belong.

We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or [e-mail] to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the Accessibility feedback form or visit our Accessibility page for other ways to contact us.

Artificial intelligence may be used to assess parts of your application. Please review our privacy policy (see Phenom for details) to learn more about how we collect, use, and disclose your personal information.

Created: Canada , ON , Toronto

Bell, one of Canada's Top 100 Employers.

423629

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting, Telecommunications, and Wireless Services

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