Executive Assistant

National Bank of Canada; Toronto; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health and wellness program

Flexible group insurance

Generous pension plan

Employee Share Ownership Plan

Employee and family assistance program

Preferential banking services

Community initiatives involvement

Telemedicine service

Virtual sleep clinic

Job summary

National Bank of Canada is seeking an Executive Assistant to support a Vice President and their Specialized Groups team. The role emphasizes calendar optimization, meeting preparation, travel logistics, and confidential administrative duties across multiple stakeholders.

You will coordinate onboarding, IT access, and core financial documentation while fostering collaboration with senior leadership and external partners. Fluency in French and English is required.

Qualifications

• Completed post-secondary education and 3+ years of experience in an Executive Assistant or senior administrative role.
• Ability to manage high-volume, high-complexity priorities with autonomy.
• Proven proficiency with MS 365 tools (Outlook, Excel, PowerPoint, Teams).
• Excellent organizational, communication, and prioritization skills.
• Discretion, judgment, and professional demeanor.

Responsibilities

• Proactively manage and optimize executive calendars across multiple stakeholders.
• Support leadership meetings with agendas, presentations, docs, and follow-up.
• Coordinate business travel and logistics for executives.
• Manage expense reporting, approvals, invoices, and budget tracking.
• Act as liaison between senior leaders and internal/external partners.
• Coordinate onboarding, IT access, and confidential requests with discretion.
• Support planning and execution of major events and client activities.

Skills

Microsoft 365 proficiency

Calendar management

Communication

Time management

Stakeholder coordination

Problem solving

Discretion & judgment

Relationship building

Education

Post-secondary education

Tools

Microsoft 365

Job description

A career as an Executive Assistant within the Specialized Groups team at National Bank means acting as a key partner to a Vice President and their teams. In this role, you can make a positive impact through your organizational skills, attention to detail, and expertise in administrative management.

Your role

• Proactively manage and optimize complex executive calendars, aligning priorities across multiple stakeholders.
• Support leadership meetings, and committees, including the preparation of agendas, presentations, business communications, meeting documentation, and follow-up actions to ensure seamless execution and effective stakeholder engagement.
• Coordinate business travel and key logistics, ensuring a seamless experience.
• Manage expense reporting, approvals, invoices, and budget tracking while ensuring accurate financial records, compliant administrative processes, and well-organized documentation.
• Act as a key liaison between the senior leaders and internal/external partners, fostering strong collaboration.
• Coordinate onboarding, departures, and internal requests (IT access, tools, reporting), while handling confidential information with discretion.
• Support the planning and execution of major events, client activities, and strategic initiatives.

Your team

This position is within the Specialized Groups sector, providing broad exposure across the entire business area. The team is known for its collaborative and supportive environment, where colleagues work closely together to deliver high-quality results.

National Bank values continuous development and internal mobility. Our personalized training programs, based on experiential learning, help you master your role, expand your expertise, and support your professional growth.

Prerequisites

• Completed post-secondary education and 3+ years of experience in an Executive Assistant or senior administrative role
• Ability to manage high-volume, high-complexity priorities with autonomy
• Strong proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams)
• Excellent organizational, communication, and prioritization skills
• Strong sense of discretion, judgment, and professionalism
• Proven ability to build relationships and collaborate effectively

Languages: French, English

Reason to require this language: you will need to work closely with our colleagues outside Quebec.

Required skills

• Accountability
• Artificial Intelligence
• Collaboration
• Confidentiality
• Detail-oriented
• Event Planning
• Executive Administrative Assistance
• Expense Reports
• Learning Agility
• Multitasking
• Organization Skills
• Proactivity
• Relationship Building
• Travel Arrangements

Your benefits

• Health and wellness program, including many options
• Flexible group insurance
• Generous pension plan
• Employee Share Ownership Plan
• Employee and family assistance program
• Preferential banking services
• Involvement in community initiatives
• Telemedicine service
• Virtual sleep clinic

We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.

Making a bold move in a people-first environment

We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier-free and accessible environment to all employees.

We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?

Join us!