Executive Assistant

Luann Bagg Staffing Inc.; Toronto; On-site; CAD 72,000 - 77,000; Full time

Benefits offered by this job

Full benefits

3 weeks vacation

Pension plan

Personal days

Job summary

Luann Bagg Staffing Inc. is seeking an experienced Executive Assistant to provide calendar management, travel coordination, and event support for four Executives in a busy office. This role requires initiative, discretion and superb organizational skills, with a two-day-per-week on-site schedule in downtown Toronto near Union Station.

Salary ranges between CAD 72,000 and CAD 77,000 plus full benefits, three weeks vacation and a strong pension plan, along with personal days.

Qualifications

• 2–4+ years of Executive Assistant experience supporting multiple executives.
• Experience in a service-oriented environment and handling confidential information.
• Excellent time management and ability to multitask with competing priorities.
• Strong attention to detail and initiative

Responsibilities

• Calendar management for four Executives, scheduling and rescheduling meetings.
• Plan and arrange travel including flights, hotel, and car service with detailed itineraries.
• Draft and edit correspondence as needed.
• Assist with planning events and coordinating logistics.
• Expense management and reconciliation for executives.
• Support special projects and ad hoc duties as assigned

Skills

Calendar management

Travel coordination

Event planning

Expense management

Confidentiality

MS Office

Time management

Communication

Multitasking

Tools

Microsoft Office Suite

Job description

Salary range is 72,000-77,000 + full and extensive benefits + 3 weeks of vacation + personal days+ a terrific pension plan!!!

This role requires the individual to work in the office typically 2 days per week. The location for the office is downtown Toronto and less than a 5 minute walk from Union Station.

The OPPORTUNITY: The role is with a client that prides itself on being an extremely collaborative organization that requires someone with a “service-oriented mentality”! The organization is looking for someone who wants to provide exceptional administrative support to four Executives. The client wants someone with initiative, strong attention to detail and the ability to manage and prioritize multiple requests throughout the day. In this role you will provide calendar management, travel coordination, assist with planning events and expense management. This is an exciting role for a highly capable Executive Assistant who thrives in a busy and collaborative environment! If you are an engaged Executive Assistant and have a passion for making a difference, then we want to speak to you!

Responsibilities include:

• Calendar management: manages time and priorities for Executives which includes scheduling/rescheduling internal and external meetings, appointments to align with priorities
• Plan and arrange travel (flights, hotel and car service) and provide a detailed agenda
• Draft and edit correspondence
• Assist with planning events
• Expense management and expense reconciliation
• Special projects and ad hoc duties as assigned

Qualifications:

• 2-4+ years of experience as an Executive Assistant, supporting 2-3 busy executives
• Experience with administrative duties/tasks in a service-oriented environment
• Excellent time management skills with the ability to multitask and manage competing priorities
• Able to manage confidential information with discretion
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook for scheduling meetings)
• A collaborative, team-oriented nature with a genuine interest in helping out
• Accurate and detail-oriented with a strong work ethic
• Open to learning and bringing new ideas to the table