Executive Assistant

Maple (getmaple.ca); Toronto; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An innovative health tech company is seeking a proactive Executive Assistant to support its executive team. This role involves managing complex calendars, travel logistics, and fostering a connected culture within the organization. As a key partner to leadership, you will streamline workflows and enhance efficiency while contributing to a collaborative environment. With a focus on continuous improvement and professional development, this position offers a unique opportunity to shape executive support as the company scales. If you're organized, discreet, and thrive in fast-paced settings, this role is perfect for you.

Benefits

Health support

Dental support

Wellness support

Mental health support

Flexible work arrangements

Professional development budget

Additional paid health days

Retirement plan

Wellness budget

International work options

Qualifications

• 5+ years supporting senior leaders in fast-paced environments.
• Expertise in managing complex calendars and travel logistics.

Responsibilities

• Provide executive support to the CEO, COO, and CMO, managing calendars and travel.
• Create systems and processes to streamline executive workflows.

Skills

Organizational Skills

Time Management

Attention to Detail

Effective Communication

Digital Literacy

Tools

Google Workspace

Slack

Zoom

AI tools (e.g., ChatGPT)

Job description

Join to apply for the Executive Assistant role at Maple (getmaple.ca)

About Maple
Founded in 2015, Maple is a fast-growing health tech company with a vision to power the future of healthcare by building a connected and superior experience for patients, doctors, and other health providers.

The Position
We’re seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive team, including calendar and travel management, meeting preparation, and follow-ups. You will support our CEO, COO, and CMO, with ad-hoc support for other executives as capacity allows. This is a high-impact role with visibility across the company, offering a chance to shape executive support as Maple scales.

Your Responsibilities

1. Provide executive support to the CEO, COO, and CMO, including calendar management, travel planning, agenda preparation, and action item follow-up.
2. Assist with ad-hoc calendar support for the CPO, CTO, and CFO, focusing on scheduling and coordination.
3. Support expense reporting and reimbursements for all six executives.
4. Act as a trusted partner to leadership, managing priorities and ensuring smooth operations.
5. Create systems, templates, and processes to streamline executive workflows.
6. Assist in planning leadership meetings, offsites, and board preparations.
7. Help foster a connected culture through rituals and rhythms that promote clarity and alignment.

First 90 Days & 12-18 Months Goals

Establish trusted relationships, manage calendars, support high-touch executive needs, and improve workflows. Over time, lead planning for meetings and introduce new systems to enhance efficiency.

Key Competencies

• Organizational Skills
• Time Management
• Attention to Detail
• Effective Communication
• Digital Literacy

Candidate Profile

• 5+ years supporting senior leaders in fast-paced environments
• Expertise in managing complex calendars and travel logistics
• Highly organized, discreet, and proactive
• Excellent written and verbal communication skills
• Proficient in Google Workspace, Slack, Zoom; tech-savvy with AI tools like ChatGPT
• Calm, solutions-oriented, and trustworthy

Our Values & Culture

• Teamwork, Boldness, Learning from Wins and Mistakes, Continuous Improvement, Commitment

Benefits & Perks

• Health, dental, wellness, and mental health support
• Flexible work arrangements with hybrid model
• Professional development budget
• Additional paid health days
• Retirement plan, wellness budget, international work options

Additional Details

• Job Type: Full-time
• Location: Toronto, hybrid (3-4 days in-office)
• Start Date: June 2025
• Vacation: 3 weeks