Executive Assistant

Jewish Toronto; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

Jewish Toronto is seeking an Executive Assistant to provide high-level administrative support to the Head of School and Chief Operating Officer. The role acts as a trusted partner to drive strategic objectives and maintain professional integrity in a fast-paced environment.

Key responsibilities include managing calendars, governance documentation for the Board of Directors, and data-driven preparation of actionable information.

Qualifications

• 5–7 years of progressively responsible experience in an executive support capacity.
• Expert proficiency in Google Workspace and Microsoft Office (specifically advanced Excel for data analysis).
• High familiarity with AI productivity tools (specifically Gemini) to optimize workflows and document creation.
• Discretion: Proven ability to manage highly sensitive and confidential information with absolute professional integrity.
• Agility: A demonstrated ability to juggle competing priorities and navigate a fast-paced environment with confidence.

Responsibilities

• Executive Administration: Manage calendaring, compose and prepare professional correspondence, track deadlines
• Governance Support: Oversee document management for the Board of Directors and its Committees, liaise with Directors, minute taking
• Data Management: Have an understanding of how to manage data and extract useful information from it, along with strong financial acumen
• Information Management: Act as first point of contact for triaging requests, maintaining digital filing and follow-up system for action items

Skills

Executive support experience

Google Workspace

Excel

Gemini AI

Discretion

Agility

Tools

Microsoft Office

Job description

The Position: The Executive Assistant (EA) provides comprehensive, high-level administrative support to the Head of School and Chief Operating Officer (COO), facilitating their ability to effectively lead business and school operations. The EA is a “trusted partner” role, focused on professional integrity and support of strategic objectives.

Specific Accountabilities:

• Executive Administration: Manage calendaring, compose and prepare professional correspondence, track deadlines
• Governance Support: Oversee document management for the Board of Directors and its Committees, liaise with Directors, minute taking
• Data Management: Have an understanding of how to manage data and extract useful information from it, along with strong financial acumen
• Information Management: Act as first point of contact for triaging requests, maintaining digital filing and follow-up system for action items

Qualifications

• 5–7 years of progressively responsible experience in an executive support capacity.
• Technical Mastery: Expert proficiency in Google Workspace and Microsoft Office (specifically advanced Excel for data analysis).
• Future-Ready: High familiarity with AI productivity tools (specifically Gemini) to optimize workflows and document creation.
• Discretion: Proven ability to manage highly sensitive and confidential information with absolute professional integrity.
• Agility: A demonstrated ability to juggle competing priorities and navigate a fast-paced environment with confidence.

The Leo Baeck Day School values a diverse workforce and encourages applications from all qualified candidates.

PLEASE NOTE: We thank you for your application. Due to the volume of applicants, only those being considered for interviews will be contacted.

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