Executive Assistant (20260622.01

Autismservices; Regina; On-site; CAD 55,000 - 75,000; Full time

Job summary

Autismservices in Canada, Division No. 6, Regina, is seeking an Executive Assistant to provide comprehensive support to the CEO and CFO. The role involves managing calendars, preparing reports and presentations, and coordinating communication with external stakeholders and the Board of Directors.

The ideal candidate will have an Office Administration certificate and a minimum of 4 years of experience providing executive support. This dynamic position offers an opportunity to influence daily operations and ensure smooth administrative processes.

Qualifications

• Minimum of 4 years experience providing senior leadership/executive support.
• Experience working with a Board of Directors is an asset.

Responsibilities

• Provide primary administrative support to the CEO and CFO.
• Coordinate onboarding and offboarding for direct reports.
• Manage schedules, prepare meeting materials, and handle correspondence.

Skills

Office Administration

Executive support

Calendar management

Communication

Education

Office Administration certificate

Job description

Job Summary

The Executive Assistant (EA) at Hopes Home provides administrative support to the CEO and CFO and acts as Hopes Home Board Secretary. They are responsible for a wide range of administrative duties which allow the CEO and CFO to effectively manage day-to-day priorities and responsibilities. On behalf of the CEO, the EA communicates and collaborates with external stakeholders, the Board of Directors, internal departments and others to convey required information, set up meetings and events, and ensure day-to-day operations run smoothly. This position has one direct report, the Administrative Assistant to the Senior Managers.

Responsibilities

• Provide primary administrative and liaison support to the CEO and CFO, managing confidential matters, complex calendars, and daily priorities; prepare correspondence, reports, presentations, meeting materials, travel, and expense reporting; and support special projects and action-item tracking.
• Coordinate onboarding and offboarding for CEO and CFO direct reports; support the Board of Directors and Executive Team by scheduling meetings, preparing agendas and packages, recording minutes, and ensuring compliance with bylaws.
• Coordinate organizational meetings and events, ensure technical readiness, liaise with government ministries, administer job grants, support fundraising and marketing initiatives, and complete other duties as assigned.

Qualifications

• Office Administration certificate.
• A minimum of 4 years experience providing senior leadership/executive support.
• Experience working with a Board of Directors an asset.