Executive Assistant

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 100,000 - 110,000; Full time

Job summary

Quantum Management Services Ltd. in Toronto is seeking an executive assistant to support three C-suite executives in a fast-paced, globally focused environment. You will manage complex calendars, coordinate internal and external meetings, and prepare high-level materials.

The role requires 5+ years of EA experience, exceptional organizational and communication skills, and the ability to handle confidential information with discretion. A hybrid work setup and competitive compensation are offered.

Qualifications

• 5+ years of Executive Assistant experience in a professional corporate environment.
• Experience supporting C-suite executives or other senior leadership.
• Proven ability to support multiple executives and manage competing priorities.
• Strong calendar management and domestic/international travel coordination experience.
• Excellent organizational, communication and interpersonal skills.
• Proactive, autonomous and able to work with minimal supervision.

Responsibilities

• Manage complex and frequently changing executive calendars, proactively resolving conflicts and shifting priorities.
• Coordinate internal and external meetings involving senior stakeholders.
• Arrange detailed domestic and international travel, accommodations and itineraries.
• Prepare presentations, reports, correspondence, agendas and other executive materials.
• Anticipate administrative and logistical needs and resolve issues proactively.
• Handle confidential and sensitive information with professionalism and discretion.

Skills

5+ years EA experience

C-suite support

Multiple executives

Calendar management

Travel coordination

Organizational skills

Job description

Position: Executive Assistant
Location: Toronto, ON (Hybrid)
Compensation: $100,000-$110,000 + bonus, vacation, comprehensive benefits, RRSP contribution and matching
Job Type: Permanent
Posting Type: Open Vacancy

Our client, a well-established global organization, is seeking a highly capable Executive Assistant to support three C-suite executives. This is an excellent opportunity for an experienced EA who thrives in a fast-paced environment and is confident managing complex and competing priorities.

What You'll Be Doing:

• Manage complex and frequently changing executive calendars, proactively resolving conflicts and shifting priorities
• Coordinate internal and external meetings involving senior stakeholders
• Arrange detailed domestic and international travel, accommodations and itineraries
• Prepare presentations, reports, correspondence, agendas and other executive materials
• Anticipate administrative and logistical needs and resolve issues proactively
• Handle confidential and sensitive information with professionalism and discretion

What We’re Looking For:

• 5+ years of Executive Assistant experience within a professional corporate environment
• Experience supporting C-suite executives or other senior executive leadership
• Proven ability to support multiple executives and manage competing priorities
• Strong calendar management and domestic/international travel coordination experience
• Exceptional organizational, communication and interpersonal skills
• Proactive, resourceful and comfortable working with a high degree of autonomy

This is an excellent opportunity to join a global organization offering a strong compensation package and long-term career potential.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.