Executive Assistant

Prose HR; St. Catharines; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary and benefits

Exposure to two growing businesses and

Collaborative, fast-paced environment

Job summary

Prose HR is recruiting an Executive Assistant to the President for a privately owned pair of Niagara Region businesses with locations in St. Catharines and Niagara Falls.

You will be the President’s right hand, maintaining schedules and communications across both companies. This full-time, permanent, in-person role offers flexibility to visit both locations and collaborate with senior leadership to organize meetings, travel, budgets, and events while handling confidential information with

Qualifications

• Diploma or degree in Business Administration or a related field preferred.
• 3+ years of experience as an Executive Assistant, ideally supporting senior leadership.
• Experience supporting multiple business units or entities is an asset.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines.
• High degree of discretion, professionalism, and sound judgment.
• Proactive, resourceful, and comfortable working independently.
• Valid driver’s licence and access to a vehicle to travel between locations as needed.

Responsibilities

• Manage the President’s calendar, scheduling, and travel arrangements across both businesses.
• Screen and prioritize incoming calls, emails, and correspondence on the President’s behalf.
• Prepare briefing materials, reports, presentations, and meeting agendas.
• Coordinate and attend meetings, taking minutes and tracking follow‑up action items.
• Act as a liaison between the President and department heads, staff, and external partners at both companies.
• Handle confidential information with discretion and professionalism.
• Organize and prioritize competing demands across two business entities.
• Support the planning and execution of company events and leadership meetings.
• Track and follow up on key projects and deadlines on behalf of the President.
• Process expense reports and manage administrative budgets as needed.
• Assist with special projects and ad hoc tasks as directed by the President.

Skills

Communication

Organizational skills

Time management

Multitasking

Interpersonal skills

Education

Business Administration degree or diploma

Tools

Microsoft Office

Job description

Our Prose HR team is currently recruiting an Executive Assistant to the President on behalf of a privately owned group of two established businesses in the Niagara Region, with locations in St. Catharines and Niagara Falls. Locally rooted and owner-led, this is a place where decisions get made quickly, people know each other by name, and your work has a direct impact on how both businesses run and grow.

As the Executive Assistant and the President’s right hand, you’ll keep things moving across both companies and be a trusted point of contact for the people who make them run.

This is a full‑time, permanent, in‑person position, with the flexibility to work from either the St. Catharines or Niagara Falls location, and time at both as business needs require.

What They Offer

• Competitive salary and benefits package
• A dynamic role with exposure to two growing businesses and senior leadership
• Collaborative, fast‑paced work environment

Key Responsibilities

• Manage the President’s calendar, scheduling, and travel arrangements across both businesses
• Screen and prioritize incoming calls, emails, and correspondence on the President’s behalf
• Prepare briefing materials, reports, presentations, and meeting agendas
• Coordinate and attend meetings, taking minutes and tracking follow‑up action items
• Act as a liaison between the President and department heads, staff, and external partners at both companies
• Handle confidential information with discretion and professionalism
• Organize and prioritize competing demands across two business entities
• Support the planning and execution of company events and leadership meetings
• Track and follow up on key projects and deadlines on behalf of the President
• Process expense reports and manage administrative budgets as needed
• Assist with special projects and ad hoc tasks as directed by the President

Key Qualifications

• Diploma or degree in Business Administration or a related field preferred
• 3+ years of experience as an Executive Assistant, ideally supporting senior leadership
• Experience supporting multiple business units or entities is an asset
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
• High degree of discretion, professionalism, and sound judgment
• Proactive, resourceful, and comfortable working independently
• Valid driver’s licence and access to a vehicle to travel between locations as needed

If you’re organized, discreet, and love being the person who keeps everything on track,

We thank all applicants for their interest; only those selected for an interview will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodations are available upon request for applicants with disabilities throughout the recruitment process. If you require an accommodation, please let us know and we will work with you to meet your needs.