Executive assistant

Rocket Lab; Sainte-Anne-de-Bellevue; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the space sector seeks an Executive Assistant to support the VP of Operations on their Satellite Systems team. This role involves critical administrative duties, including calendar management and document preparation, aimed at enhancing operational efficiency. Ideal candidates are experienced, bilingual, and detail-oriented, able to thrive in a dynamic work environment emphasizing diversity and inclusion.

Benefits

Competitive health care plans

Flexible drug plans

Dental and vision benefits

Disability income protection

Group retirement savings plans

Qualifications

• 5+ years’ experience as an Administrative Assistant.
• Must be detail-oriented and possess strong analytical and organizational skills.
• Bilingual in French and English, orally and in writing.

Responsibilities

• Coordinates and schedules meetings for the senior leadership team.
• Manages Directors' calendars, rescheduling appointments as necessary.
• Prepares reports and manages incoming communications.

Skills

Analytical skills

Organizational skills

Problem-solving skills

Bilingual (French and English)

Attention to detail

Time management skills

Education

College diploma

Bachelor degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

For those who dream of advancing our space in the Universe and on Earth, we’ll take you there.

Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're leading the charge towards viable Moon colonies, enhanced Earth observation, communication in a hyper-connected world, and more.

We’re fueled by a pioneering spirit that carries us beyond. And together we enable highly skilled people to continually push boundaries and tackle big challenges requiring solutions that endure and inspire.

Are you ready to launch the next stage of your career in the new space economy? We would love to hear from you!

We’re on the hunt for an Executive assistant on our Satellite systems team at our Montreal office.

As the leading global independent commercial supplier of antennas, payloads, and electronics for communication and radar satellites, our team has successfully contributed to hundreds of missions in the past 60 years. With an extensive heritage in a wide range of solutions delivered to customers globally, our Satellite Systems team continues to grow and evolve on the ground and in the stars.

We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.

Role:

Reporting to the VP of Operations of the MDA Space business unit, the Administrative Assistant provides administrative support to the senior leadership team. The incumbent handles details of a highly confidential and critical nature with tact and diplomacy. Position requires knowledge of the company’s operations, policies and and people.

Responsibilities/Tasks :

• Coordinates and schedules meetings, conferences, visitors for the senior leadership team
• Manages the Directors calendars, including adding events, rescheduling appointments and providing daily briefings
• Oversees all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
• Collects and prepares information or presentation material for use in discussions and meetings
• Drafts communications
• Conducts research and creates reports on various topics based on the needs of the leadership team
• Processes all expense reports per company travel policies. Reconcile AMEX statement and receipts
• Keeps important information and documents organized physically, and electronically
• Handles travel arrangements for the leadership team

Minimal Qualifications Required :

• College diploma. Bachelor degree preferred.
• 5+ years’ experience in an Administrative Assistant role.
• Strong analytical, administrative, organization and problem solving skills. Able to multi-task.
• Excellent skills working with Microsoft Outlook, Work, Excel, PowerPoint and various web conferencing tools.
• Must be detail oriented, as accuracy is essential in the preparation of reports and presentation materials.
• Must be a team player and willing to work outside normal hours occasionally.
• Requires excellent time management skills and possess a professional manner.
• Must be proficient in both French and English, oral and written.

#LI-PP1 #IND1

Special Considerations:

Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP) .

Benefits statement :

MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.

Equal opportunity statement :

MDA is an equal opportunity employer prizing diversity and inclusion. We are committed to treating all employees and applicants for employment with respect and dignity. If you require assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please feel free to notify us.