Executive Assistant

ABB; Saint-Jean-sur-Richelieu; On-site; CAD 45,000 - 75,000; Full time

Job summary

ABB Canada is seeking an Executive Assistant to support the leadership team within the Electrification, Installation Products division. The role is based in Saint-Jean-sur-Richelieu with a primarily on-site work model and occasional remote opportunities.

You will act as the right hand to the leadership team, coordinating calendars, travel, events, and administrative tasks, while maintaining strong bilingual communication in French and English.

Qualifications

• Bilingual in French and English required for regular interaction with global colleagues.
• Ability to adapt communication and approach to leadership styles with tact and judgment.
• Strong organizational skills with the ability to manage multiple priorities and anticipate needs.
• Proficiency with office software and digital tools; quick to learn new technologies.
• Open, flexible, and collaborative mindset in a dynamic environment.

Responsibilities

• Manage executive calendars for the leadership team, prioritizing commitments.
• Plan travel and manage expenses, including flights, accommodations, and transport; process expense reports.
• Coordinate on-site and off-site events and meetings; prepare content and logistics.
• Support various tasks and projects, including donations, sponsorships, and philanthropic activities.
• Handle invoices, purchase orders, payments, and other administrative tasks.

Skills

Bilingual FR-EN

Calendar management

Travel planning

Event coordination

Expense processing

Invoice processing

Relationship building

Tech proficiency

Discretion

Tools

Microsoft Office

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This Position reports to: Vice-President Operations ELIP Canada

We are looking for an Executive Assistant to support our Canadian leadership team within our Electrification, Installation Products (ELIP) division. As their right hand, you will play a key role in ensuring the smooth operation of our business. This is an exciting opportunity to work closely with dynamic leaders in a fast-paced and constantly evolving environment.

This position contributes to ABB Canada’s Electrification, Installation Products division and is based in Saint-Jean-sur-Richelieu.

The work model is primarily on-site, with occasional opportunities to work remotely.

Responsibilities

• Manage executive calendars: Coordinate and maintain the schedules of the leadership team, ensuring priorities and commitments are effectively managed.
• Plan travel and manage expenses: Prioritize and coordinate seamless travel arrangements, including flights, accommodations, and transportation. Accurately process and track expense reports.
• Coordinate on-site and off-site events and activities: Plan and execute engaging events and various meetings. Organize content for meetings, information sessions, and surveys, ensuring that all details are taken care of.
• Support various tasks and projects: Assist with a variety of initiatives, including donations and sponsorships management and philanthropic activities. On-site support may be required at events, depending on business needs.
• Manage invoices, purchase orders, payments, and other administrative tasks.

Qualifications

• Bilingual in French and English: Strong verbal and written communication skills in both languages are required, as the successful candidate will regularly interact with colleagues globally.
• Interpersonal adaptability and emotional intelligence: Ability to adapt your approach to the working styles of different leaders and colleagues, demonstrate tact and sound judgment, and build and maintain relationships based on trust in a dynamic environment.
• Organization, anticipation, and initiative: Ability to effectively manage multiple priorities, anticipate needs, take proactive action, and ensure smooth execution of tasks.
• Technology proficiency: Proficiency with office software and digital tools, with the ability to quickly learn and adopt new technologies.
• Openness, flexibility, and a collaborative mindset.

This job posting is also available in French under the title "Adjoint(e) exécutif(ve)".

Employment Equity & Inclusion Statement (Canada)

ABB values the dedication, commitment, and expertise of all our employees. As an Employment Equity Employer, we are committed to fostering an inclusive and diverse workplace. We actively support the principles of the Employment Equity Act and strive to build a workforce that reflects Canada’s diversity, including:

• Women
• Indigenous Peoples
• Members of visible minorities
• Persons with disabilities

ABB is committed to providing reasonable accommodations to applicants with disabilities. If you require accommodation during any stage of the recruitment process, we encourage you to let us know.