Executive Assistant

ABB; Quebec; On-site; CAD 55,000 - 75,000; Full time

Job summary

ABB Canada is seeking an Executive Assistant to support the leadership team in the Electrification, Installation Products division. Based in Saint-Jean-sur-Richelieu, the role is primarily on-site, with occasional remote work, and reports to the Vice-President Operations ELIP Canada.

You will be the right hand to executives, ensuring smooth operation and efficient coordination across priorities. The successful candidate will be bilingual in French and English, highly organized, adaptable, and

Qualifications

• Bilingual French and English communication, both written and spoken.
• Strong interpersonal adaptability and emotional intelligence.
• Excellent organization and initiative to manage multiple priorities.
• Proficiency with office software and digital tools.
• Open, flexible, and collaborative mindset.

Responsibilities

• Manage executive calendars: coordinate leadership schedules.
• Plan travel and manage expenses.
• Coordinate on-site and off-site events and activities.
• Support various tasks and projects including donations, sponsorships, and philanthropic activities.
• Manage invoices, purchase orders, payments, and other administrative tasks.

Skills

Bilingual in French and English

Interpersonal adaptability

Organization & initiative

Technology proficiency

Collaborative mindset

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This Position reports to: Vice-President Operations ELIP Canada

We are looking for an Executive Assistant to support our Canadian leadership team within our Electrification, Installation Products (ELIP) division. As their right hand, you will play a key role in ensuring the smooth operation of our business. This is an exciting opportunity to work closely with dynamic leaders in a fast-paced and constantly evolving environment.

This position contributes to ABB Canada’s Electrification, Installation Products division and is based in Saint-Jean-sur-Richelieu.

The work model is primarily on‑site, with occasional opportunities to work remotely.

Responsibilities

• Manage executive calendars: Coordinate and maintain the schedules of the leadership team, ensuring priorities and commitments are effectively managed.
• Plan travel and manage expenses: Prioritize and coordinate seamless travel arrangements, including flights, accommodations, and transportation. Accurately process and track expense reports.
• Coordinate on‑site and off‑site events and activities: Plan and execute engaging events and various meetings. Organize content for meetings, information sessions, and surveys, ensuring that all details are taken care of.
• Support various tasks and projects: Assist with a variety of initiatives, including donations and sponsorships management and philanthropic activities. On‑site support may be required at events, depending on business needs.
• Manage invoices, purchase orders, payments, and other administrative tasks.

Qualifications

• Bilingual in French and English: Strong verbal and written communication skills in both languages are required, as the successful candidate will regularly interact with colleagues globally.
• Interpersonal adaptability and emotional intelligence: Ability to adapt your approach to the working styles of different leaders and colleagues, demonstrate tact and sound judgment, and build and maintain relationships based on trust in a dynamic environment.
• Organization, anticipation, and initiative: Ability to effectively manage multiple priorities, anticipate needs, take proactive action, and ensure smooth execution of tasks.
• Technology proficiency: Proficiency with office software and digital tools, with the ability to quickly learn and adopt new technologies.
• Openness, flexibility, and a collaborative mindset.

This job posting is also available in French under the title "Adjoint(e) exécutif(ve)".

Employment Equity & Inclusion Statement (Canada)

• Women
• Indigenous Peoples
• Members of visible minorities
• Persons with disabilities

ABB is committed to providing reasonable accommodations to applicants with disabilities. If you require accommodation during any stage of the recruitment process, we encourage you to let us know.