Executive Assistant

iA Financial Group; Quebec; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible hybrid work environment

Artificial intelligence tools for work

Vacation program and wellness days

Telemedicine services

Employee and Family Assistance Program

Job summary

iA Financial Group is seeking an Executive Assistant to support the leadership team across Canada. The role focuses on high-level administrative support, process optimization, and fostering collaboration in a hybrid environment.

You will manage complex calendars, prepare materials for committees, and coordinate logistics for meetings, travel, and events while ensuring efficient daily operations and effective communication with internal and external partners.

Qualifications

• Highly organized and detail-oriented
• Autonomy, resourcefulness and initiative
• Sound judgment, discretion and professionalism
• Strong French writing and English reading/speaking required
• Minimum five years of relevant experience or equivalent education/experience
• Bachelor-like understanding of office workflows and processes

Responsibilities

• Coordinate leadership team calendars, meetings, priorities and follow-ups
• Prepare agendas, invites, documentation and track actions for management committees
• Draft correspondence, reports and presentations; create surveys and present results clearly
• Plan logistics for meetings, events, travel and team activities, including reservations and accommodations
• Handle administrative and financial tasks: expenses, invoices, payments, purchases and budget tracking
• Serve as IT onboarding support and liaison with admin team to share best practices

Skills

Calendar management

Meeting coordination

Administrative coordination

Documentation drafting

Stakeholder collaboration

Multitasking and prioritization

Education

College diploma in Office Administration or related field

Tools

Microsoft Office Suite

Job description

Executive Assistant

Build your future with us

Are you known for your initiative, creativity, and ability to stay organized in a fast-paced environment? Join our Products, Growth Strategy and Architecture team and contribute to a wide variety of mandates alongside passionate and engaged leaders. As an Executive Assistant, you will play a key role in coordinating leadership team activities and supporting the sector’s operations. You will contribute to organizational effectiveness by providing high-level administrative support, streamlining processes, and fostering collaboration within a dynamic environment where teamwork and enjoyment at work are highly valued.

What You’ll Accomplish With Us

• Providing administrative coordination and support to the leadership team by managing complex calendars, scheduling meetings, establishing priorities, and following up on key actions
• Supporting management committees by preparing schedules, agendas, meeting invitations, documentation, and tracking follow-up items
• Drafting and preparing correspondence, communications, reports, and presentations; creating surveys, consolidating results, and presenting data in a clear and visually engaging manner
• Planning and coordinating logistics for meetings, events, travel, and team activities, including reservations, purchases, technical requirements, meals, and accommodations
• Managing various administrative and financial activities, including expense accounts, invoice processing, payment requests, purchases, and budget tracking
• Acting as a resource person for employees by coordinating system access requests, IT equipment, and technology support for employee onboarding and departures
• Collaborating closely with the administrative assistant team to share best practices and contribute to continuous process improvement

What Could Help You Succeed in This Role

• Is highly organized, detail-oriented, and able to effectively manage multiple priorities
• Demonstrates autonomy, resourcefulness, and initiative
• Exhibits sound judgment, discretion, and professionalism
• Builds strong relationships and collaborates effectively with a variety of stakeholders
• Has advanced proficiency with the Microsoft Office Suite
• Holds a college diploma in Office Administration, Business Administration, or a related field
• Has a minimum of five years of relevant experience, or an equivalent combination of education and experience
• Brings strong strategic thinking and political acumen
• Speaks and writes fluent French and has an intermediate level of English, as the role requires regular communication and collaboration with internal and external partners across Canada

Why You’ll Love Working With Us

• A workplace where learning, development, and excellence go hand in hand
• Artificial intelligence tools available to everyone, helping increase personal effectiveness and support organizational growth
• A healthy, safe, equitable, and inclusive environment where people can thrive and reach their full potential
• A flexible hybrid work environment with access to inspiring and innovative workspaces

Competitive Benefits

• Flexible group insurance plans
• Competitive pension plan
• Employee share purchase plan
• Vacation program, wellness days, and personal development days
• Telemedicine services
• Employee and Family Assistance Program
• Ergonomic furniture program
• Performance bonus
• Discounts on iA products and much more

Location(s) Quebec / 1080, Grande Allee West Other Possible Location(s) Montreal / 1981 McGill College Avenue

Company Overview

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management. With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate. At iA, we’re invested in you. * iA Financial group includes the following entities: iA Services financiers, iA assurance auto et habitation, iA Gestion privée de patrimoine, PPI Management, Investia, iA Gestion de placements, Prysm, iA Clarington, Michel Rhéaume et associés, Garanties Nationales, WGI Manufacturing, WGI Service Plan Division, Lubrico, iA Financement auto

Our Commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability. Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.

Technology and Artificial Intelligence in Recruitment

To optimize and support our recruitment process, iA Financial Group may use certain technological tools, including artificial intelligence. These tools support the work of our recruiters but do not replace their judgment. All hiring decisions continue to be made by authorized individuals within the organization. For more information, please refer to our Privacy Notice.

At iA Financial Group, our differences make us unique. We are committed to supporting and celebrating diversity because we believe that it is by bridging our differences that we will be stronger. Our employees’ wellbeing is our priority. We are also committed to creating a stimulating and safe work environment, in addition to offering a real work-life balance with our flexible work model. As a reflection of our employees’ appreciation, iA once again stands out this year as one of Canada’s top employers according to Forbes. In 2026, iA Financial Group also ranks 1st among major publicly traded Canadian insurers. At iA Financial Group, our differences make us unique. We are committed to supporting and celebrating diversity because we believe that it is by bridging our differences that we will be stronger. Our employees’ wellbeing is our priority. We are also committed to creating a stimulating and safe work environment, in addition to offering a real work-life balance with our flexible work model.