Executive Assistant

Taggart Group of Companies; Ottawa; On-site; CAD 55,000 - 85,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support their CFO and Senior Finance Team. This critical role involves providing high-level administrative support, managing calendars, and facilitating communication across departments. The ideal candidate will have over five years of experience in a fast-paced corporate environment, showcasing exceptional organizational and project management skills. You will play a vital role in ensuring seamless operations while maintaining discretion and professionalism. Join a proud, family-owned business that values integrity and community, and make a lasting impact in a dynamic work environment.

Qualifications

• 5+ years of experience supporting C-level executives in a corporate environment.
• Advanced proficiency in Microsoft Office Suite and financial systems.
• Experience managing confidential information with discretion.

Responsibilities

• Provide executive-level administrative support to CFO and Senior Finance Team.
• Manage high-level operational calendars and facilitate meetings.
• Oversee compliance tasks for external vendors and regulatory requirements.

Skills

Administrative Support

Project Management

Communication Skills

Organizational Skills

Microsoft Office Suite

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Finance

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

SharePoint

Job description

Taggart Group of Companies

Job Title: Executive Assistant

Company: Taggart Group of Companies

Location: 3187 Albion Road South, Ottawa ON

About Us

At Taggart, we're more than a company. We are a proud, family-owned business with deep roots in Eastern Ontario.

We're leaders in building communities, from infrastructure and commercial spaces to residential homes.

Our long-standing stability and continued growth create a variety of opportunities for those looking to get hands-on experience and build a lasting career.

The Taggart Group of Companies is a full-service construction organization consisting of five major operating companies. Taggart Group delivers expert leadership in real estate development, planning, design, finance, construction, and management.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About This Role

Are you a detail-oriented professional who thrives in a fast-paced executive environment? Taggart Group of Companies is seeking a highly motivated and organized individual for a newly established Executive Assistant role supporting our CFO, Senior Finance Team, and Executive Leadership. This is a critical role, requiring a candidate who has the ability to anticipate needs, manage priorities, and provide connective administrative and operational support. Reporting to the CFO, you will serve as the liaison between the senior finance team, internal departments, and external stakeholders to ensure seamless daily operations.

You will have the ability to exercise good judgment in a diversity of situations, and possess communication, organization, and project management skills to support the improvement and development of departmental objectives.

You will have an inclination for structure and consistency in the day to day and be an agile decision-maker taking initiative to prioritize and respond to the needs of the business.

What You’ll Do

• Provide executive-level administrative support to the CFO, Senior Finance Team.
• Provide key support for the CEO and COO, including drafting communications, managing high-level operational calendars, and facilitating group-wide meetings.
• Lead company vehicle insurance portfolio tracking, manage donations tracking, financial reporting, and banking documentation.
• Manage calendars, schedule and coordinate meetings, and ensure optimal use of executive time.
• Lead tasks related to risk management, corporate insurance compliance, and financial documentation, under the direction of the CFO.
• Oversee execution of compliance tasks for external vendors and regulatory requirements.
• Organize and oversee the annual corporate management meeting calendar.
• Maintain meticulous record-keeping and document management to ensure compliance with industry standards.
  
  

What You’ll Bring

• 5+ years of experience supporting C-level executives or senior leadership teams in a fast-paced corporate environment.
• Bachelor’s degree completion (Business Administration or Finance preferred).
• An innate business sense and a desire to engage in the diverse areas of our Group Operations.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and familiarity with financial systems and SharePoint.
• Experience managing confidential information with discretion and professionalism.
• Experience with financial statements, budgets, compliance documentation, risk management, and insurance-related tasks is an asset.
  
  

Physical/Sensory Effort and Work Environment

• You provide service to multiple teams, departments, and companies while managing competing deadlines.
• You may be required to work overtime based on business needs.
  
  

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to [e-mail] with your request.

Thank You for Considering Taggart Group of Companies

Thank you for your interest in joining Taggart Group of Companies. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Taggart Group of Companies and are not eligible for compensation.