Executive Assistant

Duke; Ottawa; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support their President and Senior Leadership Team. This role requires professionalism, exceptional organization, and communication skills, as you will be responsible for managing schedules, drafting communications, and coordinating meetings. Join a forward-thinking company that values innovation and trust while playing a vital role in supporting military and humanitarian operations. If you thrive in a dynamic environment and are ready to contribute to impactful projects, this opportunity is perfect for you.

Qualifications

• 3-5 years experience as an Executive Assistant.
• Proficient in MS Office and social media management.
• Ability to maintain customer focus and meet tight deadlines.

Responsibilities

• Provide confidential administrative support to the President.
• Manage the President's agenda and schedule.
• Coordinate meetings and prepare initial drafts of minutes.

Skills

MS Office

Communication Skills

Organization Skills

Attention to Detail

Social Media Management

Job description

Job Title: Executive Assistant

Reporting to: President

On-site/Remote/Hybrid: On Site

Job Type: Permanent

Our client supports military, government, and humanitarian operations through the construction, ownership, operation, servicing, and management of complex, mission-critical ships. Their mission is to deliver service excellence through innovation and trust. They pride themselves on offering innovative and cost-efficient solutions while upholding their core values: Safety, Service Delivery, Financial Excellence, Innovation, and Trust.

Job Responsibilities:

The Executive Assistant will demonstrate professionalism, organization, attention to detail, and exceptional communication skills. This role provides confidential administrative support to the President and Senior Leadership Team, reporting directly to the President. This is a one-year contract position for maternity leave coverage.

Key Accountabilities:

• Draft, review, and send communications on behalf of the President;
• Manage the President's agenda and schedule;
• Assist the President with daily duties;
• Attend meetings, take notes, and prepare initial drafts of minutes;
• Maintain all social media accounts;
• Coordinate meetings with external organizations and partners;
• Assist in coordinating conferences and trade shows;
• Perform other duties as assigned by the President.

Knowledge / Experience:

• 3–5 years experience as an Executive Assistant;
• Proficient in MS Office;
• Experience with social media management, including updating the company website;
• Marine background is an asset;
• Excellent communication, organizational, and attention to detail skills;
• Professional integrity;
• Ability to be flexible with work assignments and maintain customer focus;
• Ability to meet tight deadlines;
• Eligible to hold NATO Secret Security Clearance;
• Must hold a valid Canadian passport;
• Reside in the NCR and be prepared to work in the Ottawa downtown office five days a week.

Additional Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Marketing, Administrative, and Customer Service
• Industries: Shipbuilding, Defense, and Space Manufacturing

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