Bilingual Executive Assistant

Adecco; Ottawa; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Bilingual Executive Assistant to support the Public Sector in Ottawa. This full-time role emphasizes the importance of effective communication and strong organizational skills. You will manage various administrative functions, coordinate meetings, and provide critical support to the Director of Curatorial Initiatives. The ideal candidate will thrive in a fast-paced environment, demonstrating discretion and confidentiality while juggling multiple tasks. If you are a resourceful and dynamic professional with a passion for fostering community connections through transformative experiences, this opportunity is perfect for you.

Qualifications

• 7+ years of experience providing administrative support at the executive level.
• Bilingual communication skills in both official languages.
• Solid experience with travel schedules and meeting arrangements.

Responsibilities

• Manage and coordinate the administrative functions of the office.
• Prepare and screen correspondence, arrange travel, and maintain files.
• Coordinate meetings and prepare briefing materials and presentations.

Skills

Administrative Support

Bilingual Communication

Organizational Skills

Travel Coordination

Confidentiality

Analytical Skills

Education

Post-secondary secretarial or administrative diploma

Tools

Microsoft Excel

Microsoft Word

Adobe Pro

Microsoft PowerPoint

Microsoft Outlook

Job description

Adecco is looking for an Executive Assistant- Bilingual for a full-time role for our Public Sector client based out of Ottawa, ON. The Ideal candidate must have a Reliability Status Clearance or be eligible for one. The chosen candidate will be onsite.

The Executive Assistant- Bilingual will have the following responsibilities :

• In support of the strategic pillars to strengthen community connections through transformative art experiences.
• Build a collection and program that inspire human connection; and to empower, support and build a diverse and collaborative team
• Manages, organizes and coordinates the administrative function of the office of the Director, Curatorial Initiatives.
• Provides administrative support by preparing and screening all correspondence, arranging travel schedules and meetings, maintaining current files, and organizing the day-to day-operations of the office.
• Coordinates Curatorial Acquisition Committees and Board Acquisition Committees and all administrative activities associated with acquisitions of art.
• Will produce documents for the Board of Trustees and the annual report.
• Coordinates meetings, prepares briefing materials and presentations, and takes minutes when required.
• Will prepare agendas, reports and proposals.
• Maintains a filing system and provides budget support.
• Provides a broad range of administrative and support duties of a highly responsible and confidential nature.

The Executive Assistant- Bilingual must meet the following Mandatory Requirements :

• Post-secondary secretarial or administrative diploma or an acceptable combination of education, experience and training.
• Solid experience with arranging travel schedules and meetings.
• Solid experience with expenses and other related tasks.
• Knowledge of Crown corporation structure, the Treasury Board Secretariat and the Canadian Heritage Portfolio an asset.
• Minimum of 7 years of experience providing administrative and communications support at the executive level
• Experience in a museum / cultural environment an asset
• Knowledge of Windows applications (Excel, Word, Adobe Pro, PowerPoint, Outlook).
• Strong ability to communicate effectively both verbally and in writing in both official languages.
• Strong ability to work independently and under pressure, in a fast-paced and high-demand environment, and to prioritize workload as well as meet tight deadlines.
• Flexibility, team player, customer and result-oriented, tact, discretion, and confidentiality.
• Excellent organizational, anticipation and analytical skills;
• Ability to work well under pressure;
• Rigorous and attentive to detail;
• Resourceful and dynamic;

If you are interested in our “Executive Assistant – Bilingual” please click the Apply Button now!

CAB7616

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