Executive Assistant

Quantum Management Services Ltd; Oshawa; In loco; CAD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Quantum Management Services Ltd seeks an Executive Administrative Assistant to support senior leadership in a fast-paced government sector environment in Oshawa, ON. This on-site role offers $40 per hour and a 12-month assignment with potential extension.

Key duties include managing the Vice-President’s calendar, coordinating meetings and travel, handling confidential correspondence, and liaising with internal teams and external partners.

Competenze

• 2–4 years of experience in executive administrative or senior-level secretarial support.
• Strong organizational, time-management, and multitasking skills.
• Experience managing executive calendars, meetings, travel, and confidential documentation.
• Excellent written and verbal communication and interpersonal skills.
• Professionalism, discretion, sound judgment, and attention to detail.
• Ability to work independently in a fast-paced corporate environment and manage competing deadlines.

Mansioni

• Manage the Vice-President’s calendar, appointments, correspondence, calls, visitors, and competing priorities.
• Coordinate executive meetings, conferences, and events, including agendas, minutes, briefing materials, attendance, and approvals.
• Arrange business travel, accommodations, itineraries, and related logistics.
• Liaise with executive leadership, senior management, internal departments, Board-level stakeholders, and external contacts.
• Prepare and maintain confidential correspondence, reports, records, approval documents, and administrative documentation.
• Track follow-up actions, coordinate purchasing and office services, and ensure deadlines and administrative requirements are met.

Conoscenze

Organizational skills

Time management

Multitasking

Communication skills

Discretion

Descrizione del lavoro

Position: Executive Assistant

Location: Oshawa, ON (On-Site)

Salary: $40 per hour

Duration: 12 months (potential for extension)

Posting Type: Open vacancy

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to senior executive leadership within a fast-paced corporate environment in the government sector. The ideal candidate will have strong coordination, communication, and time-management skills, with the ability to handle confidential information and manage competing priorities professionally.

Key Responsibilities:

• Manage the Vice-President’s calendar, appointments, correspondence, calls, visitors, and competing priorities.
• Coordinate executive meetings, conferences, and events, including agendas, minutes, briefing materials, attendance, and approvals.
• Arrange business travel, accommodations, itineraries, and related logistics.
• Liaise with executive leadership, senior management, internal departments, Board-level stakeholders, and external contacts.
• Prepare and maintain confidential correspondence, reports, records, approval documents, and administrative documentation.
• Track follow-up actions, coordinate purchasing and office services, and ensure deadlines and administrative requirements are met.

Qualifications:

• 2–4 years of experience in executive administrative or senior-level secretarial support.
• Strong organizational, time-management, and multitasking skills.
• Experience managing executive calendars, meetings, travel, and confidential documentation.
• Excellent written and verbal communication and interpersonal skills.
• Demonstrated professionalism, discretion, sound judgment, and attention to detail.
• Ability to work independently in a fast-paced corporate environment and manage competing deadlines.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.