Executive Assistant

Johnson & Johnson; New Brunswick; Hybrid; USD 60,000 - 95,000; Full time

Job summary

A leading company in healthcare innovation is seeking an Executive Assistant to support its Innovative Medicine Business Development Team. The role involves providing high-level administrative support, managing schedules, and coordinating meetings. Ideal candidates will have extensive experience in administrative roles and strong organizational skills. This position allows for a flexible work schedule, with a mix of in-office and remote work.

Benefits

Performance bonuses

Comprehensive health benefits

Retirement plans

Paid time off

Qualifications

• At least 8 years of administrative experience supporting senior leaders.
• Proficiency in making travel arrangements and coordinating meetings.

Responsibilities

• Provide senior level executive administrative support to senior leaders.
• Manage all aspects of scheduling and planning meetings.
• Handle highly confidential matters with discretion.

Skills

Communication

Organizational

Multitasking

Discretion

Problem Solving

Education

High School diploma or equivalent

Tools

Ariba

eMarketplace

SharePoint

Workday

OurSource

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Assistant to support our Innovative Medicine Business Development Team. This position is located in New Brunswick, NJ.

Per our J&J flex policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

Key Responsibilities:

• Provide senior level executive administrative support to the assigned senior leaders within the Johnson & Johnson Innovative Medicine Business Development Team.
• Establish and maintain the support system for structuring priorities necessary to support the leader.
• Manage all aspects associated with scheduling and planning meetings, including logistics, travel arrangements (domestic and international), presentations, agendas, and the setup of group meetings in the US and internationally.
• Handle highly confidential matters with discretion and judgment, working independently.
• Interface with key partners across R&D, Global Commercial Strategy, and other Johnson & Johnson locations.
• Coordinate meetings with external companies, maintaining professionalism and confidentiality.
• Prepare expense reports, correspondence, memos, and maintain filing systems.
• Maintain an efficient office environment and assist with documents and presentations.
• Collaborate with Legal assistants to manage Confidential Agreement Disclosures (CDAs) in the legal system.

Qualifications:

• High School diploma or equivalent required.
• At least 8 years of administrative experience supporting senior leaders.
• Experience with systems such as Ariba, eMarketplace, SharePoint, Workday, OurSource, and expense reporting processes.
• Proficiency in making travel arrangements and coordinating meetings (including Teams & Zoom).
• Excellent communication, organizational, and multitasking skills.
• Discretion, professionalism, and ability to work independently.
• Strong judgment, problem-solving skills, and confidentiality.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or other characteristics protected by law. We support inclusive hiring and accommodations for applicants with disabilities. For accommodations, contact [e-mail].

Salary Range:

$60,900 to $95,000

Additional Compensation & Benefits:

Eligible for performance bonuses, comprehensive health benefits, retirement plans, paid time off, and other employee benefits. Details available at http://www.careers.jnj.com/employee-benefits.