Executive Assistant

Personnel Alter Ego; Montreal; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

An established industry player in Old Montreal is seeking an Executive Assistant to enhance its administrative operations. This role is pivotal in ensuring smooth communication and efficient management of daily tasks, including organizing business trips and translating documents between French and English. The ideal candidate will thrive in a dynamic environment, showcasing exceptional organizational skills and attention to detail. Join a firm that values employee well-being and promotes a healthy work-life balance while enjoying competitive benefits and a supportive workplace culture.

Benefits

Competitive Salary

Vacation Weeks Based on Experience

Casual Dress

Personal Days

Telemedicine Service

Annual Well-being Stipend

Possibility of Teleworking

Group Insurance

Retirement Savings Program with Employer Contribution

Qualifications

• Solid experience in administrative management, including email and document management.
• Proven organizational skills in planning business trips and events.

Responsibilities

• Efficiently organize business trips, including booking tickets and accommodations.
• Manage client requests in the firm's CRM and ensure accurate invoicing.

Skills

Administrative Management

Organizational Skills

Document Translation (French/English)

Attention to Detail

CRM Management

Tools

CRM Systems

Outlook

Job description

Located in Old Montreal, this professional firm is looking for an Executive Assistant. As such, you will play a crucial role in the day-to-day running of the business by ensuring efficient administrative management and ensuring smooth communication with customers and associates.

Examples of tasks
-Efficient organization of business trips, including booking tickets and accommodations.
-Regular update of customer contacts in CRM and Outlook systems.
-Professional translation of documents between French and English.
-Logistical support during events and trainings, ensuring their smooth running.
-Accurate recording of expenses in the management system.
-Creation, layout, revision and correction of various documents, ensuring a professional presentation.
-Proactive management of client requests in the firm's CRM.
-Accurate invoicing and rigorous follow-up of payments.

Your profile
-Solid experience in administrative management, including the management of emails, phone calls, mail and documents.
-Proven organizational and planning skills, including organizing business trips and coordinating events and trainings.
-Ability to translate documents between French and English.
-Adaptability and versatility, with the ability to work independently in a dynamic environment.
-Attention to detail and accuracy in document management, invoicing and payment tracking.
-Fluency in French and English.

Benefits
-Competitive salary;
-A number of weeks of vacation that takes into account your professional experience;
-Casual dress;
-A bank of personal days;
-Telemedicine service;
-Annual stipend to promote well-being;
-Possibility of teleworking;
-Group insurance;
-Group retirement savings program with employer contribution.

Join this company that cares about the well-being of its employees and that does everything possible to facilitate a balance between professional and personal life.