executive assistant

Musée Imaginarium; Montreal; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player in the arts and culture sector is on the lookout for a proactive Executive Assistant to join their dynamic team in Montréal. This role is pivotal in supporting executive functions, coordinating administrative policies, and ensuring smooth daily operations. Ideal candidates will possess strong organizational skills, a knack for project coordination, and experience in human resources management. The position offers a collaborative environment where your contributions will be valued, and you will play a key role in enhancing team efficiency. If you're ready to make a difference in a vibrant organization, this could be the perfect opportunity for you.

Benefits

Paid Time Off

Team Building Opportunities

Wellness Programs

Disability Benefits

Paramedical Services Coverage

Qualifications

• 1 to 2 years of experience in a similar role.
• Strong organizational and multitasking abilities.

Responsibilities

• Coordinate administrative policies and prepare reports for executives.
• Manage daily operations and liaise with stakeholders.

Skills

Human Resources Management

Project Coordination

Administrative Support

Interpersonal Skills

Flexibility and Organization

Accuracy and Efficiency

Education

Previous Experience in Executive Assistance

Tools

SharePoint

MS Excel

MS Outlook

MS Word

Human Resources Software

Job description

Job Title: Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our team in Montréal, QC. The ideal candidate will have experience in human resources management, project coordination, and administrative support.

Work Setting

• Urban area
• General office
• Arts and culture
• Service

Responsibilities

1. Establish and coordinate administrative policies and procedures
2. Prepare reports and documents for executive committees and boards of directors
3. Train staff and conduct research
4. Analyze memoranda, submissions, and reports
5. Coordinate the production and submission of summaries and reports
6. Prepare agendas and organize meetings
7. Meet with stakeholders to discuss issues and recommend actions
8. Liaise with departmental officials and external organizations
9. Manage daily operations

Required Computer and Technology Skills

• SharePoint
• Human resources software
• MS Excel
• MS Outlook
• MS Word

Experience Area

• Auditing
• Human resources
• Project coordination

Work Conditions and Personal Attributes

• Accuracy and efficiency
• Interpersonal skills
• Flexibility and organization
• Hardworking and quick learner
• Proactive approach

Eligibility and Additional Requirements

• Legally authorized to work in Canada
• Reside near Montréal, QC
• Previous experience in this field

Experience

• 1 to 2 years
• Disability benefits and paramedical services coverage

Benefits

• Paid time off (volunteering or personal days)
• Team building opportunities
• Wellness programs

Support for Diversity and Inclusion

• Accessible and inclusive recruitment policies for persons with disabilities
• Support for newcomers, refugees, and youth, including on-the-job training

Application Process

Interested candidates should provide their email address for contact. By submitting your email, you agree to receive job alerts and terms of service. You may unsubscribe at any time.