Executive Assistant

G2S2 Capital Inc.; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A family-owned investment company in Montreal seeks an Executive Assistant to provide high-level administrative support to senior executives. The role involves managing schedules, coordinating logistics, and ensuring effective communication. Ideal candidates will have extensive administrative experience, strong organizational skills, and proficiency in both French and English.

Qualifications

• At least 8 years of administrative support experience ideally in real estate or finance.
• Strong communication skills in French and English.

Responsibilities

• Support senior executives managing their agenda and correspondences.
• Coordinate logistics for meetings and travel arrangements.
• Prepare and draft reports and correspondence.

Skills

Organizational skills

Time-management skills

Communication skills

Interpersonal skills

Attention to detail

Education

University degree or College (CEGEP)

Tools

Microsoft Office Suite

Job description

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G2S2 Capital Inc. is a family-owned private investment company dedicated to delivering exceptional value through strategic investments. With a focus on long-term growth and sustainability, we leverage our expertise and resources to unlock the potential of businesses and create lasting value for our stakeholders.

Currently, we are searching for an Executive Assistant to join our Montreal Team.

As the Executive Assistant, you will provide high-level administrative and operational support to specific family members located in the Montreal office and work closely with the Sr Executive Assistant to the Executive Chairman.

Key Responsibilities

• Support the senior executives managing their agenda, mail, and other correspondences.
• Coordinate logistics for meetings, appointments, events, and ensure all necessary materials are prepared in advance.
• Schedule/reserve flights, hotels, transportation, restaurants, managing travel itineraries, and handling travel-related expenses.
• Prepare and draft reports, spreadsheets and, correspondence with minimal supervision.
• Processing and tracking expenses, preparing expense reports, and ensuring accurate reimbursement.
• Maintaining follow-up systems to ensure replies are prepared and sent out within a designated time frame
• Acting as a gatekeeper, point of contact and liaison between the executives and stakeholder
• Help track progress on ongoing initiatives and deadlines to ensure timely completion.
• Maintain accurate and organized filing systems, including sensitive and confidential information.
• Assist Sr Executive Assistant when needed and being a back-up when Sr. Executive Assistant is absent.
• Ensure all correspondence and documents are handled with discretion and in line with company policies.
• Perform any additional administrative tasks or ad-hoc duties that may arise in the Executive office.
  
  

Key Requirements

• University degree or College (CEGEP) or equivalent experience in business administration or a related field.
• At least 8 years of administrative support experience ideally in a real estate and/or finance environment.
• Experienced working with and providing administrative support to senior executives
• Exceptional organizational and time-management skills with the ability to manage multiple and competing priorities.
• Strong communication skills in French and English, both written and verbal.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Ability to work with discretion and handle confidential information.
• Attention to detail with a focus on accuracy.
• Proactive, adaptable, and able to anticipate the needs of the Executives.
• A positive attitude, strong work ethic, and the ability to work under pressure.
• Proven track record of successful team collaboration.
• Strong interpersonal skills.
• Language required: French and English
  
  

If this sound like a role suited for you, please submit your resume.

While we greatly appreciate all applicants, only those selected for an interview will be contacted.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Management

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