Executive Assistant

VenorTalent; Moncton; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly-organized Executive Assistant to support their dynamic team. This role involves managing calendars, coordinating meetings, and handling client inquiries with professionalism and confidentiality. The ideal candidate will possess strong organizational and project management skills, with the ability to thrive in a fast-paced environment. If you're proactive, detail-oriented, and ready to make a significant impact, this opportunity offers a chance to contribute to a company that values diversity and inclusion. Join a team that embraces unique perspectives and fosters a culture of belonging.

Qualifications

• 2-3 years of administrative experience in a financial institution.
• High degree of professionalism and confidentiality in interactions.

Responsibilities

• Manage calendars and coordinate appointments with stakeholders.
• Handle email correspondence and prepare documents for the Account Executive.

Skills

Organizational Skills

Project Management

Client Relationship Management

Bilingual (English and French)

Confidentiality

Education

Post Secondary Education

Tools

Portfolio Management System (PMS)

Job description

Venor is proud to partner with Achieve Financial in their search for an Executive Assistant.

Achieve Financial helps clients achieve financial independence with personalized solutions. Our mission is to empower you to navigate the complexities of financial management with confidence and clarity.

Reporting to the Account Executive, the Executive Assistant will be a highly-organized, driven, administrative professional who thrives in a dynamic environment.

What You’ll Do

• Manage calendars, scheduling meetings, and coordinating appointments with internal and external stakeholders
• Handle email correspondence, phone calls, and document preparation on behalf of Account Executive.
• Manage clients’ daily requests and inquiries, including money transfers, technology support, account openings, and updates, ensuring prompt and confidential follow-up
• Generate reports and documents for Account Executive and clients as requested and processes items for client accounts and files
• Organize travel arrangements, including flights, accommodations, and itineraries.
• Prepare and process expense reports, invoices, and reimbursements.
• Assist in preparing presentations, reports, and investor communications.
• Maintain investor databases and ensure timely follow-ups on key action items.
• Support the execution of investment projects, tracking deliverables and deadlines.
• Maintain confidential records, legal documents, and investment files.
• Builds strong relationships and fosters trust with clients to establish credibility and enhance the overall client experience.
• Ensure smooth office operations, including ordering supplies and liaising with vendors.
• Conduct industry research and compile market intelligence reports.
• Support due diligence efforts by gathering and organizing investment data.
• Assist in the preparation of financial models, summaries, and investment memos.

As the ideal candidate, you have post secondary education combined with 2-3 years of administrative experience, ideally in a Financial Institution. You bring a high degree of professionalism and confidentiality to all interactions. You are proactive in your duties with a service orientation mindset. Experience with a portfolio management system (PMS) will be an asset. You will have strong organizational, planning and project management skills, including demonstrated ability to manage multiple complex tasks and projects concurrently. You have experience managing and navigating through change, taking initiative to work through the unknown, and leveraging your skills to ‘figure things out’. You have excellent judgment and a high degree of interpersonal effectiveness with the ability to work with stakeholders across various levels, internally and externally. Being bilingual in English and French is an asset.

The successful candidate will be polished and professional, with a strong work ethic, great initiative to work in an exciting and high performance environment. Flexibility to work in a constantly changing environment where priorities and deadlines shift continually is a must.

At Venor, we embrace a culture of belonging in the workplace. No matter who you are, where you’re from, how you think, what you believe in, or who you love, we welcome your application. We all come from different backgrounds and different walks of life, bringing in unique perspectives and experiences. We encourage applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities. If you require any accommodation in the application and interview process, please let us know (including different materials or otherwise).

Venor is an Atlantic Canadian recruiting firm specializing in recruitment solutions, executive search, career transition & outplacement services.

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