Executive Assistant

Southern Health-Santé Sud; Manitoba; Híbrido; CAD 60.000 - 75.000; Jornada completa

Descripción de la vacante

Southern Health-Santé Sud seeks an Executive Assistant to provide comprehensive administrative support to senior leaders. The role handles confidential matters, manages calendars, coordinates meetings, and prepares reports with discretion and professionalism.

Flexibility is key in a hybrid workplace in Manitoba, with a focus on bilingual communication, strong organizational skills, and dependable teamwork to support the Human Resources department.

Formación

• Minimum of three years administrative experience supporting senior management or executives.
• Experience managing complex calendars, coordinating meetings, preparing reports and handling confidential information.
• Experience in a health care setting preferred.

Responsabilidades

• Provide comprehensive executive-level administrative and operational support.
• Manage complex calendars, coordinate meetings, and prepare reports and correspondence.
• Handle confidential information with discretion and work with leadership to respond to priorities.
• Ensure alignment with organization policies and bilingual service expectations.

Conocimientos

MS 365 suite

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Calendar management

Confidentiality

Bilingual English/French

Educación

Grade 12 or equivalent

Administrative Assistant Program or related education

Herramientas

Microsoft 365 tools

Descripción del empleo

Requisition ID: 412328

Position Number: 399-71120-E085-01

Posting End Date: October 20, 2026

Employer: Southern Health-Santé Sud

Site: To be determined

Union: Non Union

Department/Unit: Human Resources

Work Location: To be determined

City: Flexible in Manitoba

Hiring Status: Temporary

FTE: 1.0

Employment arrangement: Hybrid

Daily hours worked: 7.75

Anticipated shift: Days

Annual base hours: 2015

Anticipated Start Date - End Date: To be determined - 11/26/2027

Reason for Term: Maternity/Parental Leave

Salary: As per Agreement

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.

Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.

Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family.

Position Overview

Reporting to the Senior Leader, the Executive Assistant provides comprehensive executive-level administrative and operational support, handling a broad range of complex, confidential, and sensitive matters. The incumbent exercises a high degree of initiative, discretion, and independent judgment in establishing priorities, determining appropriate courses of action, and managing competing demands. This role requires exceptional interpersonal and communication skills, adaptability, sound problem-solving and conflict resolution abilities, and a proactive approach to anticipating and responding to the needs of the leadership team and associated programs.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

This text is available in French upon request./Ce profil de poste est disponible en français sur demande. E-mail [e-mail].

Experience

• Minimum of three (3) years of administrative experience supporting senior management or executive-level leaders.
• Experience managing complex calendars, coordinating meetings, preparing reports and correspondence, and handling confidential information.
• Previous administrative experience in a health care setting preferred.

Education (Degree/Diploma/Certificate)

• Grade 12 or equivalent.
• Completion of a recognized Administrative Assistant Program, business program, or a suitable combination of education and experience.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Certification/Licensure/Registration

• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.

Qualifications And Skills

• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated ability to work with minimal supervision, independently and as part of a team.
• Proven ability to exercise sound judgment, manage sensitive information with discretion, and respond effectively to changing priorities.
• Good organizational, analytical and interpersonal skills with the demonstrated ability to communicate effectively, both verbally and in writing with staff, outside agencies and the public required.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work and attendance record.
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.

Physical Requirements

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• Will be required to travel to other regional facilities as the position duties may require.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.

Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.