Administrative Assistant - Pharmacy

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 32,000 - 42,000; Full time

Job summary

Southern Health-Santé Sud is seeking an Administrative Assistant to perform general administrative and clerical duties for the Pharmacy department. The role requires initiative to set priorities and maintain confidentiality while supporting the designated program.

Two years of clerical experience is required, with preference for health-care exposure. Proficiency in Microsoft Office and strong organizational skills are essential in a dynamic in-person work environment.

Qualifications

• Minimum two (2) years of clerical experience required.
• Experience in a health care environment preferred.
• Proficiency with Microsoft Office and data management.

Responsibilities

• Perform general administrative and clerical duties for the designated program or department.
• Exercise initiative to determine work priorities and methods.
• Maintain confidentiality and manage sensitive information.
• Coordinate with multiple teams and support daily operations.

Skills

Organizational skills

Communication

Problem solving

Interpersonal skills

Confidentiality

Education

Grade 12 or equivalent

Administrative/secretarial program certificate or diploma

Tools

Microsoft Office Suite

Job description

Requisition ID: 411463

Position Number: 399-71440-A23-T1

Posting End Date: Open Until Filled

Employer: Southern Health-Santé Sud

Site: To be determined

Union: Non Union

Department/Unit: Pharmacy

Work Location: To be determined

City: To be determined

Hiring Status: Temporary

FTE: Casual

Employment arrangement: In Person

Daily hours worked: 7.75

Anticipated shift: Days

Annual base hours: Casual

Anticipated Start Date: As mutually agreed upon

Salary: As per Agreement

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.

Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.

Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family.

Position Overview

Reporting to the Director, Manager or Lead, the Administrative Assistant is responsible for performing general administrative and clerical duties for the designated program or department.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Experience

• Minimum two (2) years of previous clerical experience required.
• Experience in a health care environment preferred.

Education (Degree/Diploma/Certificate)

• Grade 12 or equivalent.
• Completion of a recognized administrative/secretarial program preferred, or a suitable combination of education and experience.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Demonstrated ability using Microsoft Office including; Word, Excel, Access, Power Point, Outlook, Teams, etc. required.
• Strong organizational, interpersonal, problem solving, verbal and written communication skills.
• Demonstrated effective oral and written communication skills.
• Demonstrated proficiency in computer applications and in particular Microsoft Office programs.
• Ability to work independently with minimal supervision.
• Must be able to exercise initiative and independent judgment in determining work priorities.
• Ability to work with a variety of sensitive information and to maintain confidentiality.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work and attendance record.
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.

Physical Requirements

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• Will be required to travel to other regional facilities as the position duties may require.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.

Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.