Scheduling Clerk - Nursing

Winnipeg Regional Health Authority; Portage la Prairie; On-site; CAD 55,000 - 72,000; Full time

Job summary

Winnipeg Regional Health Authority in Manitoba is seeking a term, in-person scheduling coordinator. This 1.0 FTE role covers 7.75 daily hours and runs from 01 December 2026 to 07 January 2028 to support maternity/parental leave coverage.

The successful candidate will schedule staff with electronic tools, use MS Office (Excel/Outlook/Teams) and collaborate across teams, while respecting confidentiality and bilingual requirements where applicable.

Qualifications

• MS Office proficiency including Excel, Outlook and Teams.
• Experience scheduling staff in a computerized system.
• Strong oral and written communication skills.
• Ability to work in a collaborative interdisciplinary environment.
• Ability to work independently with minimal supervision.
• Ability to meet tight deadlines in a time-sensitive setting.
• Respect for confidentiality and diverse populations.
• Fluency in both official languages is essential for bilingual roles.

Responsibilities

• Schedule staff using a computerized scheduling system.
• Maintain accurate staffing records and adhere to collective agreements.
• Communicate effectively with team members and leadership.
• Support operations in a fast-paced health care setting.

Skills

MS Office

Excel

Outlook

Teams

Staff scheduling

Oral communication

Written communication

Independent work

Team collaboration

Problem solving

Time management

Confidentiality

Bilingual EN/FR

Education

Grade 12 education

ESP scheduling software training

Tools

ESP scheduling software

Job description

Hiring Status: Temporary

FTE: 1.0

Employment arrangement: In Person

Daily hours worked: 7.75

Annual base hours: 2015

Anticipated Start Date – End Date: 12/01/2026 –01/07/2028

Reason for Term:Maternity Leave / Parental Leave

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.

Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.

Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Joina region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family.

Position Overview

Experience

• Minimum one (1) year experience with electronic employee scheduling applications.
• Minimum three (3) years’ experience in a health care environment.

Education (Degree/Diploma/Certificate)

• Grade twelve (12) education or equivalent.
• Preference given to applicants trained on ESP scheduling software.
• Other combinations of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Proficiency in Microsoft Office Applications, particularly Excel, Outlook and Teams.
• Working knowledge of Collective Agreements.
• Working knowledge in the usage of office equipment.
• Demonstrated ability to schedule staff in a computerized scheduling system.
• Demonstrated effective oral and written communication skills.
• Demonstrated ability to work effectively in a collaborative interdisciplinary environment.
• Demonstrated ability to function and make decisions independently.
• Demonstrated ability to use an analytical and inquiring approach to solve problems.
• Demonstrated ability to work both independently with minimum supervision and as a team member.
• Demonstrated ability to meet tight deadlines and work in a time sensitive environment, managing competing priorities.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work and attendance record.

Physical Requirements

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• May be required to travel to other regional facilities if required by the duties of the position.

This term position may end earlier as outlined in your collective agreement.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud.If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.

Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.