Executive Assistant

National Bank of Canada; Halifax; On-site; CAD 65,000 - 90,000; Full time

Job summary

National Bank of Canada, Atlantic Commercial Banking & National Client Group, is seeking an Executive Assistant who partners with a Vice President and teams to organize priorities, calendars, meetings, and travel. You will support leadership communications, prepare agendas, and ensure accurate documentation and follow-up actions.

The role emphasizes discretion, relationship building, and proactive coordination across internal and external partners, with opportunities for growth within a

Qualifications

• Completed post-secondary education and 3+ years of experience in an Executive Assistant or senior administrative role.
• Ability to manage high-volume, high-complexity priorities with autonomy.
• Strong proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams).
• Excellent organizational, communication, and prioritization skills.
• Strong sense of discretion, judgment, and professionalism.
• Proven ability to build relationships and collaborate effectively.

Responsibilities

• Proactively manage and optimize complex executive calendars across multiple stakeholders.
• Support leadership meetings, agendas, presentations, and follow-up actions for effective engagement.
• Coordinate business travel and key logistics for a seamless experience.
• Manage expense reporting, approvals, invoices, and budget tracking with accurate records.
• Act as liaison between senior leaders and internal/external partners.
• Coordinate onboarding, departures, IT access, and confidential internal requests.
• Support planning and execution of major events, client activities, and strategic initiatives.
• Foster collaboration and ensure seamless information flow between executives and teams.

Skills

Executive support

Discretion

Multitasking

Organization

Communication

Relationship building

Travel arrangements

Calendar management

Microsoft 365

Event planning

Attention to detail

Education

Post-secondary education

Tools

Microsoft 365

Job description

A career as an Executive Assistant within the Commercial Banking & National Client Group, Atlantic at National Bank means acting as a key partner to a Vice President and their teams. In this role, you can make a positive impact through your organizational skills, attention to detail, and expertise in administrative management.

Your role

• Proactively manage and optimize complex executive calendars, aligning priorities across multiple stakeholders.
• Support leadership meetings, and committees, including the preparation of agendas, presentations, business communications, meeting documentation, and follow-up actions to ensure seamless execution and effective stakeholder engagement.
• Coordinate business travel and key logistics, ensuring a seamless experience.
• Manage expense reporting, approvals, invoices, and budget tracking while ensuring accurate financial records, compliant administrative processes, and well-organized documentation.
• Act as a key liaison between the senior leaders and internal/external partners, fostering strong collaboration.
• Coordinate onboarding, departures, and internal requests (IT access, tools, reporting), while handling confidential information with discretion.
• Support the planning and execution of major events, client activities, and strategic initiatives.

Your team

This position is within the Commercial Banking & National Client Group, Atlantic sector, providing broad exposure across the entire business area. The team is known for its collaborative and supportive environment, where colleagues work closely together to deliver high-quality results.

National Bank values continuous development and internal mobility. Our personalized training programs, based on experiential learning, help you master your role, expand your expertise, and support your professional growth.

Prerequisites

• Completed post-secondary education and 3+ years of experience in an Executive Assistant or senior administrative role
• Ability to manage high-volume, high-complexity priorities with autonomy
• Strong proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams)
• Excellent organizational, communication, and prioritization skills
• Strong sense of discretion, judgment, and professionalism
• Proven ability to build relationships and collaborate effectively

Languages: French, English

Reason to require this language: you will need to discuss frequently with our service providers or partners who speak a language other than French.

Required skills: Accountability, Artificial Intelligence, Collaboration, Confidentiality, Detail-oriented, Event Planning, Executive Administrative Assistance, Expense Reports, Learning Agility, Multitasking, Organization Skills, Proactivity, Relationship Building, Travel Arrangements

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family such as:

• Health and wellness program, including many options
• Flexible group insurance
• Generous pension plan
• Employee Share Ownership Plan
• Employee and family assistance program
• Preferential banking services
• Involvement in community initiatives
• Telemedicine service
• Virtual sleep clinic

We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.

Making a bold move in a people-first environment

We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier‑free and accessible environment to all employees.

We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?

Join us!