Executive Assistant

Recooty; Golden Horseshoe; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support their executive team. In this vital role, you will provide comprehensive administrative support, manage schedules, and ensure effective communication within the organization. Your organizational prowess will shine as you prepare documents, oversee office operations, and handle travel arrangements. This position offers a unique opportunity to thrive in a dynamic environment where your contributions will directly impact the success of the executive team. If you are passionate about delivering outstanding results and possess exceptional communication skills, this is the perfect role for you.

Qualifications

• Bachelor’s degree in a relevant field required.
• Proven experience in executive roles and as an assistant.

Responsibilities

• Provide administrative support to the executive team and manage information flow.
• Schedule meetings, prepare reports, and supervise staff.

Skills

Organizational Skills

Time Management

Problem-Solving

Communication Skills

Decision-Making

Independent Work

Education

Bachelor’s Degree in Relevant Field

Tools

MS Office Suite

Job description

Job Responsibilities:

• Provide administrative support to the executive team.
• Work closely with the executive team, clients, and other partners, managing the flow of information with accuracy.
• Schedule meetings, contribute to their preparation, and record minutes during the meetings.
• Collect and organize data for documents to be reviewed by the executives and other higher officials, as well as the board of directors.
• Supervise the work of all employees.
• Prepare progress reports and present them to the authorities.
• Make arrangements for office supply inventories.
• Search for information to compose emails, memos, and presentations for internal and external communication.
• Manage the office filing system and ensure confidentiality of sensitive information.
• Oversee complex administrative work that requires independent attention.
• Handle accommodation and travel arrangements and prepare travel expense reports.

Job Skills:

• Bachelor’s degree in a relevant field.
• Proven experience in executive roles and as an assistant.
• Excellent organizational and time management skills, with the ability to work without constant guidance.
• Capacity to deliver outstanding results in a fast-paced and changing environment.
• Strong decision-making and problem-solving skills.
• Well-versed in MS Office Suite and other essential office tools.
• Outstanding verbal and written communication skills.