Executive Assistant

Government of Alberta; Edmonton; On-site; CAD 57,000 - 72,000; Full time

Job summary

Government of Alberta is seeking an Executive Assistant to the Director, Business Operations, in Edmonton. You will manage calendars, emails, correspondence, reporting and records while safeguarding sensitive information and prioritizing multiple tasks across the division.

The role requires exceptional organizational skills, attention to detail, and the ability to work independently within a collaborative team environment. Proficiency in Microsoft 365, 1GX, and BERNIe is expected.

Qualifications

• High school diploma required.
• 3 years of related administrative experience.
• Strong verbal, written communication and interpersonal skills.
• Excellent organizational ability, attention to detail, teamwork, problem-solving and data entry skills.
• Ability to handle sensitive and confidential information.
• Proficiency in Microsoft 365 (Excel, Word, Outlook), Adobe, BERNIE, and 1GX.

Responsibilities

• Provide executive-level administrative support, including calendar and email management, correspondence, reporting and records management.
• Manage and maintain confidential employee and organizational information with a high degree of accuracy and discretion.
• Coordinate and track key operational, staffing and appointment processes to ensure timely and accurate completion.
• Maintain databases, tracking systems and records that support reporting, analysis and decision-making.
• Coordinate onboarding and offboarding activities, including IT equipment requests, system access and asset tracking.
• Monitor deadlines, follow up on outstanding requests, and ensure critical administrative processes stay on track.
• Coordinate travel, accommodations and other operational requirements as needed.
• Build strong working relationships with stakeholders across the division and support special projects and initiatives.

Skills

Organizational skills

Attention to detail

Discretion

Communication

Problem solving

Independence

Education

High school diploma

Post-secondary diploma in Administration (preferred)

Tools

Microsoft 365

Excel

Outlook

Word

PowerPoint

Adobe

BERNIE

1GX

Job description

Job Information
Job Title:Executive Assistant
Job Requisition ID:88771
Ministry:Justice
Location:Edmonton
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary/Wage: Permanent
Scope:Open Competition
Closing Date: October 26, 2026
Classification: Administrative Support 5
Salary: $2,192.15 to $2,773.77 bi-weekly ($57,215 - $72,395/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.
The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice.
To learn more about Alberta Justice, please visit Alberta Justice .

Are you a person who thrives on bringing order to complexity? Do you enjoy keeping people, processes, and priorities organized while handling sensitive information with professionalism and discretion? As the Executive Assistant to the Director, Business Operations, you will be a trusted partner who helps keep the Operations & Strategic Support Office running smoothly. Your strong organizational skills, attention to detail, and ability to manage competing priorities will be essential in supporting operations that impact offices across Alberta.

In this role, you will

• Provide executive-level administrative support, including calendar and email management, correspondence, reporting, and records management.
• Manage and maintain confidential employee and organizational information with a high degree of accuracy and discretion.
• Coordinate and track key operational, staffing, and appointment processes to ensure timely and accurate completion.
• Maintain databases, tracking systems, and records that support reporting, analysis, and decision-making.
• Coordinate onboarding and offboarding activities, including IT equipment requests, system access, and asset tracking.
• Monitor deadlines, follow up on outstanding requests, and ensure critical administrative processes stay on track.
• Coordinate travel, accommodations, and other operational requirements as needed.
• Build strong working relationships with stakeholders across the division and support special projects and initiatives.

To succeed in this role, you will bring

• Exceptional organizational and time-management skills.
• Strong attention to detail and a commitment to accuracy.
• The ability to manage sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and sound judgment.
• Proficiency with Microsoft Office applications (including Outlook, Excel, Word, and PowerPoint), 1GX, and BERNIE.
• The ability to work independently while contributing to a collaborative team environment.

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility - Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments.
• Drive for Results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
• Develop Networks – Proactively builds networks, connects and build trust in relationships with different stakeholders.
• Creative Problem Solving – Have the ability to assess options and implications in new ways to achieve outcomes and solutions

Qualifications

Requirements

• High school diploma.
• 3 years of related administrative experience, preferably in a legal or human resources context.
• Strong verbal, written communication and interpersonal skills.
• Excellent organizational ability, attention to detail, teamwork, problem-solving, and data entry skills.
• Ability to handle sensitive and confidential information.
• Proficiency in Microsoft 365 (Excel, Word, Outlook), Adobe, BERNIE, and 1GX.

Preference will be given to those with 5 or more years of administration experience in the legal or human resources field.

Assets

• Post-secondary diploma in Administration, Human Resources, Legal Assistant, or a related discipline.
• Knowledge of the Criminal Justice and Court System.
• There is one permanent full-time position available.
• This position works out of the John E. Brownlee building in Edmonton.
• Final candidates will be required to undergo a criminal records check (CRC).
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

Links and information on what we have to offer

• Positive workplace culture and work-life balance